Facilities Planning & Capital Projects Student Assistant (Solano Campus

Working Title:

Facilities Planning & Capital Projects Student Assistant (Solano Campus)
Classification

Title:

Student Assistant
Department Name:
Facilities Management Department
Time Base:
Part-time
Hours to be Worked:
Up to 20 hours per week
Supervisor's Name:
Ryan Alameda
Pay Plan:
Hourly
Bargaining Unit: CSUEU, Unit 15 Student Assistants

Employment Type:

Temporary
Pay Rate

• Hourly Rate: $17.00

Cal Poly Maritime Academy is committed to an equitable and inclusive campus culture. Successful applicants for this position are expected to be developing and practicing cultural competence in their work. The Facilities Assistant position is responsible for assisting the Facilities Management Department with the project development and day-to-day facilities operations. The duties support hands‑on experience in planning, analytical and operational functions while advancing the department's overall mission and embodying the Cal Poly Learn by Doing philosophy.

Cal Poly Maritime Academy, located in Vallejo, California, is the only degree-granting maritime academy on the West Coast and a nationally recognized public maritime university on the Solano Campus of California Polytechnic State University. It prepares students for leadership roles in maritime operations, engineering, logistics, business, global supply chains and national security. Through Cal Poly's Learn by Doing philosophy, students train hands‑on in classrooms and labs and aboard the Training Ship Golden Bear.

For more information, visit maritime.calpoly.edu. Please watch the video linked here to learn more about the CSU system.

Under the general supervision of the Program Manager and Project Manager, the incumbent has responsibility to provide:

• Filing and organizing project documents
• Maintaining digital records and project databases
• Preparing meeting agendas and taking meeting notes
• Assisting with correspondence and communications
• Maintaining accurate logs of tasks accomplished, project updates, pending action items, and other relevant information to support communication among project team members

• Updating project management software and spreadsheets
• Gathering data for project reports and presentations
• Assisting with project coordination activities related to campus capital improvement projects across the Cal Poly Maritime campus
• Supporting project site visits by documenting observations, tracking project progress, and assisting with project‑related field activities as appropriate

• Conducting research on facilities, space utilization, and campus needs
• Collecting, analyzing, and maintaining data related to building usage, space inventories, and infrastructure
• Surveying and reporting the condition of campus spaces
• Assisting with space assessments and documenting facility conditions
• Creating maps, charts, reports, and other documentation to support planning studies and projects

• Assisting with building preparation for moves, renovations, events, or occupancy changes
• Moving, organizing, and storing equipment and materials as needed
• Inventorying room furnishings, equipment, and other campus assets
• Updating inventory records and reporting discrepancies
• Performing routine service calls and responding to basic facilities‑related requests

Students with relevant coursework may also:

• Work with AutoCAD, Revit, GIS, or other design software
• Create project dashboards and data visualizations
• Assist with sustainability, energy, or facilities assessments

• Create and maintain a welcoming, equitable, and inclusive environment while interacting with campus faculty and staff, consultants, contractors, inspectors, and other project stakeholders.
• Demonstrate flexibility and adaptability in a dynamic work environment.
• Work successfully with changing priorities, assignments, schedules, and project needs.
• Maintain a positive, professional, and customer‑focused attitude in all interactions.
• Provide high‑quality customer service and respond to requests in a timely and…