Attendance Clerk I - Pos# 1221 - Hogan Middle School (Internal Only

VALLEJO CITY UNIFIED SCHOOL DISTRICT

Human Resources

665 Walnut Avenue, Vallejo, CA 94592

JOB DESCRIPTION

Attendance Clerk (I & II)

Title: Attendance Clerk I & II Reports To: Site Manager

Department: Academic Achievement & Accountability (AAA)
Work Year: 210 Days per year

Classification: Classified Salary: See Classified (CSEA) Salary Schedule

Date Approved: January 2007

DESCRIPTION OF POSITION:

The Attendance Clerk under the supervision of the Middle or High School principal/ designee performs clerical and secretarial duties related to daily and permanent student attendance reports and records.

REPRESENTATIVE DUTIES:

• Supervise collections of absence documents from classrooms at the end of each period and/ or confirm completion of online absence reporting by section. El
• Issue class admit slips, tardy slips and off-campus passes to students. E
• Maintain log of incoming calls and notes from parents listing students who will be absent. E
• Maintain master file of students leaving school for various reasons each day. E
• Check notes brought by students for forgeries and other discrepancies. E
• Record all absences on data processing sheets. E
• Compile periodic attendance reports. E
• Maintain current program files on all students and a list of students in each class. E
• Report chronic absentees to Counselors and Deans. Provide student attendance information to teachers and other administrators. E
• Prepare and type reports, correspondence and forms. E
• Assist in minor first aid as the need arises. E
• Enter daily attendance records on a computer terminal. E
• Answer phones and respond to inquiries when necessary. E
• May supervise other attendance clerks and student assistants. E
• Perform other related duties as assigned.

EDUCATION AND CREDENTIALS:

• Graduation from high school including courses in typing/ keyboarding and office practice.
• Two years in general office work; school site experience desirable.
• Experience in using attendance software desirable.

KNOWLEDGE

SKILLS AND ABILITIES:

KNOWLEDGE OF:

• Student attendance accounting and student record-keeping procedures.
• Office methods, equipment and procedures.
• Computer systems, English usage, spelling, grammar and punctuation.

ABILITY TO:

• Learn specialized application software required for office tasks.
• Maintain a variety of student records.
• Perform clerical work with speed and accuracy.
• Understand and carry out oral and written instructions.
• Type/keyboard at a speed of not less than 45 words per minute.
• Train and supervise student assistants, maintain a variety of student records, compile and maintain accurate and complete reports.
• Deal pleasantly and efficiently with pupils, school personnel and the public.

PHYSICAL REQUIRMENTS:

Frequency Key;
None (1) Occasional - up to 25% of shift (2);

Intermittently - up to 50% of shift (3);
Frequently — up to 75% of shift (4)

Activity Frequency

Bend 2

Lift/carry 0-10 lbs 2

Twist 2

Lift/carry 11-25 lbs 2

Squat 2

Lift/carry 26-40 lbs 1

Kneel 2

Lift/carry 41-100 lbs 1

Climb 1

Stand 3

Reach above shoulder 2

Walk 3

Grip/Grasp 4

Sit 4

Extend/Flex Neck 3

Drive 2

Use Right Hand 4

Perform Repetitive Hand Motions 4

Use Left Hand 4

Keyboarding/Mouse Work 4

Ability to See 4

Ability to Hear 4

THE VALLEJO CITY UNIFIED SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER and in compliance with federal and state laws, does not discriminate in any employment practice on the basis of age, ancestry, color, marital status, medical condition, national origin, political or union affiliation, physical or mental disability, race, religion, sexual orientation or sex. The District is compliant with ADA requirements.