Office Manager - High School Jesse Bethel High School; INTERNAL

VALLEJO CITY UNIFIED SCHOOL DISTRICT

Human Resources

665 Walnut Avenue, Vallejo, CA 94592

JOB DESCRIPTION

Title: School Office Manager (Elementary)
Reports To: Principal

Department: Academic Achievement & Accountability (AAA)
Work Year: 218 Days per Year

Classification: Classified Salary: See Classified (CSEA) Salary Schedule

Date Approved: January 2007

DESCRIPTION OF POSITION:

Under the general direction of the Principal, performs a wide variety of clerical and secretarial duties to assist the Principal with routine administrative tasks. Performs public relations and communications services for the Principal. Provides administrative and clerical support for a complex operation involving several distinctive schools within the school year.

• Coordinate office activities and communications with school activities, events and time lines; maintain the principal's calendar; schedule appointments and arrange meetings and conferences; screen visitors and phone calls; make travel arrangements; receive mail, prioritize and distribute. El
• Provide administrative and clerical support for a complex operation involving several distinctive schools within the school year. E
• Lead the activities of the office staff providing training, indirect supervision, technical leadership and direction as necessary; assure compliance with established procedures; assist in setting work priorities and provide input to performance evaluations. E
• Provide information to students, staff and the public concerning school policies, procedures, actions, activities and schedules as appropriate; maintain school calendar and coordinate school events as requested. E
• Collect, compile, organize and record a variety of data related to attendance, enrollment, personnel, payroll, equipment inventory and student activities; prepare and maintain related records, files and logs. E
• Collect and account for monies collected in conjunction with school activities; secure monies and process according to established procedures. E
• Enroll, register and schedule new students; complete enrollment information and enter into computer; complete records for the release or transfer of students. E
• Operate a variety of office equipment including typewriter, calculator, copies, computer and communications equipment and other school office equipment. E
• Assist in orienting new teachers and coordinating substitute personnel; provide keys and instructional materials and maintain related records. E
• Supervise preparation of daily and monthly attendance reports for staff; check out keys. E
• Maintain accurate and current student emergency release information and oversee the release of students to authorized parent/guardian or approved individual. E
• Prepare a variety of budget and financial materials, correspondence reports and statistical information; assist other with payroll and personnel matters as appropriate. E
• Determine needs of children entering the Nurse's office with injuries or illness when a nurse or health assistant is not present, and administer first aid as necessary.
• Requisition, receive, store and distribute supplies and office materials; maintain materials and equipment inventory as assigned. E
• Serve on school and District committees as assigned. E
• Serve as a receptionist for the school office. E
• Provide clerical assistance to faculty and staff as needed. EPerform related duties as assigned.

• High School Diploma
• Increasingly responsible clerical experience involving frequent contact with the public

• School office terminology, practices and procedures; modern office practices, procedures and equipment.
• Financial and statistical record-keeping techniques.
• District and school health and safety procedures.
• Correct written English usage, grammar, spelling, punctuation and vocabulary.
• Oral and written communication skills.
• District organization, operations, policies and objectives.
• Basic first aid techniques.
• Operation of standard office machines including computer equipment.
• Appropriate letter and report writing skills and techniques.

• Perform a wide variety of…