Federal Grants Administrator; Post-Award

Federal Grants Administrator (Post-Award) Overview

Requisition :

Position Type:
Full-Time

Schedule Shift: Day

Hours Per Week: 38

Travel:
As needed

Category:
Administration

The Office of Sponsored Programs (OSP) supports faculty and research staff by managing the external funding life cycle. The Federal Grants Administrator serves as the primary post-award administrator for federally funded grants, cooperative agreements, and pass-through awards sponsored by federal agencies or entities awarding federal funds.

This position is responsible for the day-to-day post-award financial administration, compliance oversight, reporting coordination, award monitoring, and closeout activities for federally funded programs awarded to Touro University California. The position ensures compliance with Uniform Guidance (2 CFR 200), agency-specific regulations, institutional policies, and sponsor requirements.

This position is expected to manage complex NIH-funded programs, including large multi-project and multi-component awards (e.g., NIH Program Project Grants [P01], Centers, cooperative agreements, and multi-institutional collaborations). The Federal Grants Administrator will coordinate administrative and financial oversight across multiple projects, cores, subawards, and participating institutions, ensuring compliance with NIH policies, reporting requirements, and institutional procedures.

The Federal Grants Administrator works closely with Principal Investigators (PIs), Finance, Human Resources, and other institutional offices, as well as with the OSP team, to provide effective stewardship of federal funding. This position also collaborates with and provides backup support to the current Grants Administrator responsible for non-federal grants and contracts, ensuring continuity of operations and consistent service delivery across the sponsored programs portfolio.

The position serves as a subject matter expert on federal grants management and contributes to the development of institutional processes that strengthen compliance, accountability, and efficient management of sponsored programs.

• Serve as primary post-award administrator for federal and federal pass-through awards, including complex NIH mechanisms (P01s, Centers, cooperative agreements, training grants, and other multi-component awards).
• Ensure compliance with Uniform Guidance (2 CFR 200), NIH Grants Policy Statement, agency-specific regulations, and institutional policy.
• Monitor expenditures for allowability, allocability, and reasonableness; review and approve transactions (personnel, procurement, travel, cost transfers) charged to federal awards.
• Manage award modifications, carry forward requests, no-cost extensions, rebudgeting, and sponsor prior-approval requests; monitor NOAs and terms of award for compliance implementation.
• Coordinate award setup/maintenance in institutional financial systems and across multi-project awards involving several cores or collaborating institutions.
• Serve as financial/administrative resource to PIs, core directors, and institutional leadership on complex award requirements.

• Prepare and coordinate submission of interim/final financial reports and required sponsor reporting (e.g., RPPRs).
• Manage drawdowns, billing, invoicing, and federal cash management.
• Develop and maintain financial projections, spending plans, and burn-rate analyses; provide regular (e.g., monthly/quarterly) financial reviews and consultations to PIs, plus ad-hoc support as needed.
• Monitor cost-sharing, effort reporting, carry forward balances, unobligated funds, participant support costs, and program income.
• Provide proactive risk assessment to prevent overspending, under spending, or lapsed funds; support award closeout.

• Maintain current expertise in federal and NIH regulations governing sponsored programs.
• Support federal, state, sponsor, and institutional audits, site visits, and Just-in-Time requests.
• Develop SOPs, identify compliance risks, and recommend/implement internal controls.

• Manage post-award administration of domestic and international subawards, including invoice review, risk evaluation, and performance/compliance monitoring.
• Coordinate with PIs and leadership to resolve subrecipient compliance concerns.

• Train and advise faculty, project managers, and research staff on federal/NIH post-award requirements -…