Executive Assistant

Job Details:

Job Location:

Corporate - Valparaiso, IN 46383, Position Type:
Full Time, Education Level: 2 Year Degree, Travel Percentage:
None, Job Shift: Day, Job Category:
Health Care,

• Provide comprehensive administrative support to the CEO and Executive Leadership Team.
• Manage and coordinate executive calendars, including scheduling meetings, appointments, presentations, and strategic priorities.
• Anticipate executive needs and proactively identify scheduling conflicts, deadlines, preparation requirements, and follow up items.
• Prepare meeting materials, agendas, presentations, reports, correspondence, spreadsheets, and other documents for executive leadership.
• Coordinate and track follow up activities resulting from executive meetings and assignments.
• Maintain organized executive files, records, correspondence, and confidential information.
• Monthly reporting and Exclusion Checks.
• Maintain the partner, dignitary, and community partner list and assist with targeted communication.
• Assist with coordination of leadership retreats, strategic planning sessions, organizational meetings, and other special events.
• Reserve conference rooms, catering, materials and all other meeting requirements.
• Serve as a professional ambassador for Health Linc and responsible for corporate facility oversight.
• Maintain office supplies and other resources.
• Assist with expense reporting.
• Assist with site coordination for corporate communication and site visits when necessary.
• Assist with project management as needed.
• Coordinate domestic travel arrangements for the CEO and Executive Leadership team, including transportation, lodging, itineraries, and meeting logistics while maintaining appropriate documentation and records.
• All Health Linc staff is committed to engage in quality improvement initiatives that align with and support Patient-Centered Medical Home (PCMH).

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

• Associate degree in business administration, healthcare administration, communications, or related field
• Bachelor's degree preferred

• Experience in nonprofit and/or Federally Qualified Health Centers
• Demonstrated experience supporting a CEO, President, C-suite Executives or Board of Directors

• Strong customer service skills
• Strong proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams
• Strong organization and time management skills with attention to detail
• Excellent written and verbal communication skills
• Coordination and scheduling skills
• Prioritization and multitasking, flexibility

• Operate a multi-line phone system and other office equipment including printers, fax machines, etc.
• Basic software skills (Microsoft Office, Policy Tech, Adobe Acrobat, online sources, etc.).