HR Assistant - Bilingual (Spanish) Preferred

Job Category: HR

Requisition Number: HRASS
006249

• Posted :
  August 4, 2026
• Full-Time
• On-site

Showing 1 location

Van Wert, OH 45891, USA

BILINGUAL (SPANISH) PREFERRED

MONDAY - FRIDAY 11A-7P, OVERTIME AS NEEDED

SUMMARY

The HR Assistant is responsible for supporting the organization's temporary recruitment, onboarding, and employee integration processes. This role serves as a key liaison between staffing agencies, new employees, supervisors, and Human Resources to ensure efficient hiring, successful onboarding, accurate employee documentation, and a positive employee experience. The HR Assistant also provides administrative support related to workforce planning, training administration, and employee support activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Other duties may be assigned.

• Coordinate staffing activities and vendor relationships, including daily communication with staffing agencies regarding open positions, candidate pre-screening, interview scheduling, offers, background checks, drug screens, issue resolution, and temporary-to-direct hire conversions.
• Perform recruitment-related tasks, including applicant screening, interview coordination, and candidate communications.
• Schedule and coordinate interviews, orientations, and onboarding activities for new hires.
• Conduct New Employee Orientation (NEO), reviewing company policies, attendance expectations, workplace procedures, and benefits enrollment information.
• Serve as the primary point of contact for new employees during the onboarding and integration process.
• Provide support and guidance to new employees by answering questions and assisting with onboarding-related concerns.
• Track and monitor onboarding milestones, training completion, and new hire progress to ensure successful integration into the organization.
• Supporting Operations with maintain training records, safety training, training schedules, and training completion documentation.
• Maintain personnel files, employee records, and HR documentation while ensuring confidentiality and compliance with company policies and legal requirements.
• Assist employees and supervisors with time and attendance questions, corrections, and issue resolution.
• Serve as the first point of contact for employee questions, concerns, and HR-related inquiries.
• Support employee recognition programs, employee engagement initiatives, and Employee Engagement Committee activities.
• Coordinate scheduling and communication for plant-wide employee engagement and community events.
• Develop and distribute plant newsletters and manage employee communications through digital and breakroom communication channels.
• Provide administrative support related to hiring, onboarding, employee integration, workforce reporting, and HR programs.
• Perform additional HR and administrative duties as assigned.

QUALIFICATIONS

• High School Diploma or GED required;
  Associate's degree in Human Resources, Business Administration, or a related field preferred.
• Minimum of 1 year of experience in Human Resources, staffing, recruiting, administrative support, or a related role.
• Experience working with staffing agencies, onboarding processes, or employee administration preferred.
• Proficiency with Microsoft Office applications and HRIS systems preferred.

KEY SKILLS

• Strong attention to detail and organizational skills.
• Effective recordkeeping, data management, and documentation abilities.
• Excellent interpersonal, verbal, and written communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong customer service and employee support mindset.
• Ability to manage multiple priorities in a fast-paced manufacturing environment.
• Problem-solving skills and the ability to work independently.
• Ability to build effective working relationships with employees, supervisors, staffing partners, and external vendors.

WORK ENVIRONMENT

• Primarily based in a manufacturing/production facility with exposure to loud machinery, moving equipment, and varying temperatures.
• Regular interaction with production employees, supervisors, staffing agencies, and external partners.
• Requires prolonged periods of sitting, standing, walking, and computer use.
• May occasionally require lifting materials up to 25 pounds and participation in orientation sessions, training events, employee engagement activities, and plant floor support.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.