Arts Research Centres Assistant

Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Hourly - Administrative Support 3 (Gr6) Job Title Arts Research Centres Assistant Department Research Centre Administration | Research Facilitation Support | Dean of Arts Office Compensation Range $29.27 - $30.76 CAD Hourly Posting End Date June 19, 2026 Job End Date September 30, 2026 This is a leave replacement for a fixed term duration.

This is an hourly, fixed term position for a leave replacement.

The Faculty of Arts Research Centres Assistant provides high‑level administrative support to the Arts Research Centres Administrator and Director, Research Development. The Arts Research Centres team provides a range of supports to faculty, staff, and students working within research centres based in the Faculty of Arts, appropriate to each centre’s stage in its lifecycle: development, launch and implementation, sustainment, and sun downing.

This position reports directly to the Arts Research Centres Administrator and works closely with the Director, Research Development. The Assistant interacts frequently with faculty members, staff, and students within research centres based in Arts, as well as staff within the Office of the Dean of Arts, such as the Arts Service Centre Finance and HR teams.

Human Resources Support – Provides information and guidance to the centres surrounding student appointments, payroll, and other human resources inquiries. Coordinates student appointments for the centres. Communicates with student employees. Collects information and coordinates appointment documents, works with Centre staff to prepare offers letters and processes appointments as required. Researches and provides information regarding UBC student appointment policies and procedures to staff and faculty.

Resolves complex student appointment issues relating to grant‑funded positions, employment eligibility and work permits, consulting with the Research Centres Administrator and Arts Service Centre HR team as needed. Works with relevant hiring managers to coordinate centre onboarding/off‑boarding for staff, and student employees. Participates in the development of procedures and materials including orientation and training activities.

General Administration and Communication – Provides general support for meetings and events, such as venue booking, administrative support, scheduling, catering arrangements, technical support/set‑up. Communicates, tracks attendance, and administers follow‑up surveys. Takes part in event set‑up and take‑down. Prepares and distributes meeting agendas and other documentation. Takes and distributes meeting notes. Under the direction of the Administrator, drafts and/or distributes emails relating to funding opportunities, upcoming events, health & safety notifications, and other Arts communications relevant to centre directors and staff.

Assists the Administrator in the editing and proofreading of documents such as centre proposal and renewal templates, calls for centre (co‑)director applicants. Assists in the administration, maintenance and updating of Arts webpages related to the Research Centres portfolio, including news about centre initiatives, information for prospective and currently funded centres, webforms related to (co‑)director searches. Under guidance of the Administrator and Director, assists in coordinating proposal, renewal, and sun downing procedures for Arts Research Centres, including maintaining records of proposals for new and renewed funding and tracking and communicating timelines and upcoming deadlines for renewal proposals.

Responds to oral and written inquiries and forwards these as appropriate. Assists in the development of electronic information support systems including mailing lists, membership lists, and online records administration systems as relevant to the Arts Research Centres and Research Support Team. Participates and/or assists in special projects, and performs associated administrative duties as assigned. May provide functional direction to Work‑Learn students on assigned work.

Maintains positive relationships with faculty, staff, and…