Office Facilities Coordinator
Job in
Vancouver, BC, Canada
Listing for:
STRIVE Recruitment
Seasonal/Temporary
position
Listed on 2025-12-31
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management, Virtual Assistant/ Remote Admin, Clerical
Job Description & How to Apply Below
THE ROLE
:
STRIVE has partnered with a well known client, recognized as one of Canada’s top employers. This is an excellent opportunity to join a highly respected organization and expand your experience in facilities and office administration. We are looking for a Temporary Office Facilities Coordinator for their downtown Vancouver office. The assignment is expected to run for approximately 4 months, with the possibility of extension.
As the Office Facilities Coordinator, you will play a key role in ensuring smooth day-to-day operations of the office environment.
Responsibilities
Serve as the main point of contact for office facility needs, ensuring smooth day-to-day operations.Track, coordinate, and document maintenance activities for office furnishings, equipment, and shared spaces.Work with vendors and property management teams to arrange repairs, cleaning, and recurring service schedules.Oversee office furniture and storage inventories, identifying opportunities to reuse or dispose of items as needed.Support office space management by updating seating plans, coordinating desk moves, and assisting with renovations or reconfigurations.Maintain accurate records related to company vehicles, including servicing schedules, warranties, and fuel card usage.Process purchase requests, review vendor invoices, and support the budgeting process.Conduct monthly safety inspections and collaborate with the Health & Safety team to meet ergonomic and workplace requirements.Provide occasional guidance to office assistants, assigning tasks and ensuring completion.Assist with reception coverage and other administrative tasks as required.Requirements
At least 1 year of post-secondary coursework in facility administration, business, or a related field.Minimum of 2 years’ experience in office administration or facilities coordination.Proficiency with MS Office applications (Word, Excel, PowerPoint, Outlook).Strong organizational skills with the ability to manage multiple priorities simultaneously.Excellent interpersonal and communication skills with a customer-service mindset.Capable of working independently as well as collaboratively within a team.Flexibility to adapt to changing tasks and occasional overtime requirements.#LI-SR
#INDSTRIVE3
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