Executive Assistant
Job in
Vancouver, BC, Canada
Listing for:
STRIVE Recruitment
Full Time
position
Listed on 2026-01-02
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration
-
Business
Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below
The Role
An established organization is seeking an experienced Executive Assistant to provide high-level administrative and office support to senior leadership. This role is ideal for a proactive, detail-oriented professional who thrives in a fast-paced office environment, demonstrates strong judgment, and is confident supporting executive-level operations. The successful candidate will be highly organized, adaptable, and comfortable handling confidential information with discretion.
Responsibilities
Provide comprehensive administrative support to senior leadership, including document preparation, correspondence, scheduling, research, reporting, and database management.Manage calendars, meetings, emails, phone calls, mail, and day-to-day office logistics.Oversee office operations such as supplies, filing systems, vendor coordination, and general administrative processes.Coordinate meetings, including preparing agendas, managing materials, controlling information flow, and ensuring all logistical arrangements are in place.Organize and maintain both physical and digital records in accordance with record retention and compliance requirements, including coordinating archiving and secure destruction of records.Support education and training coordination, including registrations, renewals, and record maintenance.Assist with year-end and cyclical administrative tasks such as scheduling, appointments, and large-scale mailouts.Provide financial and bookkeeping support, including invoice processing, expense reports, purchase requisitions, payroll backup, and tracking financial notifications.Provide backup support to other administrative or operational roles as required.Requirements
Minimum of 4 years’ experience in an administrative or executive support role reporting directly to senior leadership.Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines simultaneously.Excellent written and verbal communication skills.Ability to work independently while also collaborating effectively within a team environment.Strong problem-solving and analytical skills, with a proactive approach to identifying and resolving issues.Comfortable working in a dynamic, fast-paced environment with changing priorities.High level of technical proficiency, including Microsoft Office 365 and accounting or bookkeeping software (., Quick Books), with the ability to quickly learn new systems and tools.Demonstrated professionalism, discretion, and sound judgment when handling confidential and sensitive information.Experience with project coordination, financial administration, or benefits-related administration is considered an asset.Relevant certifications or designations (or progress toward them) are considered an asset.#LI-SR
#INDSTRIVE3
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