Planning Research Assistant - Coordinator, Planning Committees; Auxiliary

Organization

Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam Indian Band), Sḵwx̱wú7mesh Úxwumixw (Squamish Nation), and səlilwətaɬ (Tsleil-Waututh Nation), Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most livable and environmentally sustainable cities. Named among Canada's Top 100 Employers, BC's Top Employers, and Canada's Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, reconciliation, equity and outstanding quality of life for all residents.

45369

Reporting to the Manager, Civic Agencies, the Coordinator, Planning Committees is the primary source of support for the Vancouver City Planning Commission (VCPC), and provides strategic advice, project coordination, and administrative support to assist the VCPC in carrying out its mandate effectively and efficiently. The position coordinates external relations on behalf of the VCPC, including with elected officials, City of Vancouver staff, external organizations, and the community  position also provides administrative support for the following additional committees:
Vancouver Civic Theatres Board, Public Art Committee and Vancouver Heritage Commission.

This auxiliary role typically works up to 20 hours per week, with up to an additional 20 hours per week possible to address increased operational or workload demands, in accordance with the Collective Agreement. The role will allow flexibility for working hours Monday through Friday, as operationally feasible. Schedule may be subject to change in accordance with the Collective Agreement.

• Organizes all VCPC regular meetings; organizes speakers and presentations; sets agendas with the Chair; records and distributes motions and minutes;
• Assists Commissioners with coordination of VCPC research, projects, and events;
• Assists Commissioners with preparation of reports, budgets, program materials, and communications;
• Communicates with elected officials, City staff, other Civic Agencies, external organizations, and the public;
• Administers VCPC resources, finances, equipment, and suppliers;
• Maintains VCPC website;
• Provides administrative support (meeting coordination, agendas, and minutes) for committees;
• Other duties/responsibilities as assigned.

Education and Experience:

• Bachelor’s Degree in one of the following, or in a related discipline:
  Economics, Geography, Political Science, Environmental Design, Public Administration, Architecture, Landscape Architecture;
• Some experience in fields related to urban planning and development; working with community organizations, the volunteer sector, the post-secondary sector, and/or government bodies; meeting management and parliamentary procedure; and/or with event coordination and project management.

• Considerable knowledge in fields related to urban planning and development.
• Considerable knowledge in civic affairs and urban issues.
• Considerable knowledge of basic research techniques and relevant information sources.
• Considerable knowledge of the capabilities of database and presentation software as related to the extraction, manipulation and presentation of data.
• Excellent writing and communication skills, including the ability to create agendas, minutes, briefs, reports, and articles for general interest and media.
• Strong administrative and financial skills.
• Strong meeting management skills and familiarity with parliamentary procedure.
• Ability to extract, organize and summarize data and narrative information from a variety of sources.
• Ability to communicate effectively and build relationships with a wide range of audiences and stakeholders, including City staff, elected officials, and members of the public.
• Ability to maintain sustained attention to detail.
• Excellent computer, website, and social media skills.

City Clerk's Office (1060)

CUPE 15 Non Pks

Auxiliary/Casual

March, 2026

April, 2027