Administrative Assistant - Reception
Listed on 2026-02-11
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Administrative/Clerical
Office Administrator/ Coordinator, Admin Assistant, Clerical, Office Assistant
Auto Req Id : 20510
Pay Class: Salaried Non-Exempt
Minimum Pay Rate: $48,550.00
Maximum Pay Rate: $61,300.00
Department: Administration
Line of Business: Regional Administration
Position Type: Full-Time
Job Posting:
Heidelberg Materials provides the materials to build our future. Our future is sustainable. Our future is digital. And it goes beyond cement, aggregates and ready-mixed concrete. Heidelberg Materials North America operates more than 450 locations with approximately 9,000 employees in the U.S. and Canada.
Heidelberg Materials is seeking a qualified Administrative Assistant - Reception to be based in our Shaughnessy Office in Vancouver, BC. Reporting to the Administration Supervisor, this position will be responsible for providing front desk reception and administrative support as the primary point of contact for the Office. Operating switchboard, maintaining office functionality, and providing administrative support to various departments will be essential to this position.
If you are an organized professional who thrives in a fast-paced environment, we want to hear from you!
What Youll Get To Do:
Answers the phone in a courteous manner, answering or referring inquiries, and directing to appropriate departments or to direct lines
Greet and direct visitors to contacts and/or service areas
Arrange courier service for outgoing and incoming delivery, sort and deliver mail, and direct inter-office mail
Order office supplies for office and other facilities
Code and reconcile monthly expenses
Provide accounts payable/receivable support and other administrative duties to various departments
Send requested copies of CODs, invoices, and documentation to customers
Maintain employee and department directories of office and surrounding facilities
Maintain a continual knowledge of company policies, rules, regulations, procedures and review and redirect office maintenance requests to the appropriate repair/contact person
Daily organization and tidiness of reception and administrative areas
Exercise sound judgment, integrity and professionalism in all aspects including working with confidential and sensitive information
Provide administrative support to the Office Manager and Administration Supervisor as required
Who we are looking for:
Completion of secondary school is required. Experience with reception and administration is an asset.
Ability to prioritize assignments, work on a variety of tasks simultaneously, and meet deadlines in a fast-paced environment
High level of independence and self-initiative in managing day-to-day administration
Excellent communication, organizational and interpersonal skills
Attention to detail and the ability to maintain accuracy while maintaining a fast steady work pace is essential
Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook
Work Environment:
Role operates in an office environment
Our pre-employment process includes: reference checks, a medical, and a criminal record check. A drivers abstract check may be required
What we have to offer:
Competitive base salary
Industry leading benefits package, including health, dental, and wellness
Pension plan with an automatic company contribution as well as matching contributions and RRSP options
Opportunities for training, development, career growth within a global organization
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