Administrative Support Clerk, Mental Health and Substance Use Services
Job in
Vancouver, BC, Canada
Listing for:
Fraser Health
Part Time
position
Listed on 2026-02-14
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Clerical, Healthcare Administration, Office Assistant
Salary/Wage Range or Industry Benchmark: 24.76 - 26.38 CAD Hourly
CAD
24.76
26.38
HOUR
Job Description & How to Apply Below
Salary
The salary range for this position is CAD $24.76 - $26.38 / hour
Job Summary We are hiring a Part Time Administrative Support Clerk, Mental Health and Substance Use Services to join our team in the Maple Ridge/Pitt Meadows, B.C. areas.
We invite you to apply today and find out why employees recommend Fraser Health to their friends as an exceptional place to work. We are committed to planetary health, we value diversity in the work force and seek to maintain an environment of Respect, Caring and Trust.
A career with Fraser Health will offer you the opportunity to be a part of a dedicated team of professionals in a dynamic and rewarding health care environment. We offer a competitive compensation and benefit package, including comprehensive health benefits coverage.
Important to know Before we can finalize any offer of employment, you must:
- Confirm you are legally entitled to work in Canada
Take the next step and apply so we can continue the conversation with you.
Detailed Overview
Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families, the Administrative Support Clerk works as a member of the interdisciplinary team and provides administrative support by performing duties such as reception services, typing material utilizing word processing software, setting up and maintaining filing systems, processing incoming and outgoing mail, faxes, reports/records and internal and courier documents, arranging meetings/special functions, operating office equipment, assisting with the intake of clients, and assisting as required with the maintenance of staffing coverage.
Deals with matters of a confidential nature for several disciplines within the area.
Responsibilities
Provides reception services by performing duties such as operating a multi-line switchboard or phone, answering/directing incoming calls for staff, taking messages, answering routine inquiries and providing information of a general nature, receiving visitors, and determining when an issue or emergent situation requires escalation to the Coordinator or to other areas as appropriate.Assists with client intake by performing duties such as receiving referrals, scheduling and confirming client appointments, obtaining client information, completing required documentation in client information systems and maintaining waiting lists, and arranging for transportation as required. From information received or observed behaviours of clients, refers potential crisis/emergent situations to clinical support staff immediately.Types material such as correspondence, reports, and documents utilizing various word-processing software and computerized systems by performing functions such as inputting client information, maintaining registers, and typing handwritten or general instruction and transcribing. Prepares various informational/resource packages by updating content, photocopying and collating packages/brochures for distribution to the patient and/or family. Keeps facility manuals and reference materials current by filing updates, revisions, and additions.
Ensures staff have all necessary paperwork and access to perform duties of their position.Collects data from various sources, enters data into computerized systems and ensures data is kept up to date. Gathers, compiles, and retrieves information as required and prints related reports.Sets up and maintains the client and administrative filing system, according to policies and procedures designed to protect confidentiality for a variety of records such as correspondence, reports, minutes, directories, and personnel information by performing duties such as creating and labeling files, developing forms, indexing materials and filing.Receives and logs Freedom of Information Requests and Consent for Release of Information Requests; forwards requests to appropriate staff and maintains related records.Processes incoming and outgoing mail, faxes, reports/records, and internal and courier documents by performing duties such as receiving, recording, date stamping, sorting, and distributing mail to appropriate personnel and preparing outgoing mail for pickup as required. Signs for receipt of packages and shipments.Arranges meetings/special functions as directed, by performing duties such as booking meeting rooms, arranging catering, contacting appropriate personnel, sending invitations, typing and circulating notices and/or agendas from written drafts, and recording and distributing minutes.Maintains levels of stationary, office supplies, office equipment and resources according to pre-determined levels by placing purchase orders, receiving supplies, checking invoices against orders and goods received, stores and distributes supplies, and contacts suppliers to obtain and/or provide general information.Operates office equipment such as photocopiers, shredders, and fax machine and carries out minor maintenance such as loading…
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