Association Administrator

Our team at Malachite Management provides association and conference management services to non-profit medical and scientific organizations around the world. Are you ready to help contribute to our vision to advance leadership in science and medicine?

As an Association Administrator, you live by our core values of integrity, inspiration, and ingenuity. In this role, you will provide administrative support to our client team while also coordinating communications via phone and email. You’ll be the main point of contact, scheduling meetings, setting agendas, taking minutes, and executing on marketing and promotional campaigns, including conference support. If you’re looking for an exciting start to your career in administration, we want to hear from you!

• Prepare documents, maintain meeting minutes, and provide administrative support on a number of projects, initiatives, meetings, and other duties as assigned
• Support daily administrative tasks, including answering phones, emails, or other communications, and scheduling and organizing meetings
• Experience working with CRMs, webinar platforms, and content management systems
• Contribute ideas and support initiatives to support both short- and long-term goals
• Provide excellent customer service and comfort adapting to evolving digital tools and workflows

• Experience with data entry and proficient with Microsoft Office Suite and Google Workspace
• Strong written and verbal interpersonal, client service, and communication skills
• Excellent organizational and time management skills
• Familiar with business social media platforms (eg Linked In, X, Instagram)
• Comfort working in a bilingual (English/French) national environment (asset)