Administrative Assistant

Are you a proactive professional with a passion for organization and a talent for creating a welcoming first impression? We are looking for a Mailroom & Reception Administrative Coordinator to join a collaborative team in the heart of Vancouver. This is a vital business administration role where you will serve as the backbone of daily office operations for a global leader in the insurance industry.

As a Mailroom & Reception Administrative Coordinator, you will manage the flow of communication and logistics that keep a modern corporate office running smoothly. From handling critical correspondence to providing friendly front-desk support, your work ensures that both employees and clients experience a seamless professional environment. This position is perfect for a self-motivated individual who thrives in a fast-paced business administration setting and takes pride in their reliability and attention to detail.

At Randstad, we understand that finding the right fit is about more than just matching a resume to a job title. Our recruiters are experts in the business administration field and are dedicated to connecting talented individuals like you with top-tier employers. When you join this project as a Mailroom & Reception Administrative Coordinator, you aren’t just taking a temporary role;

you are partnering with a global leader in talent solutions committed to your professional journey.

This business administration position is a full-time temporary contract located on-site in Vancouver, offering a competitive rate of $25 per hour. If you are a team player who enjoys a variety of tasks—from mail processing to facilities support—we want to hear from you.

Advantages
Working as a Mailroom & Reception Administrative Coordinator through Randstad offers several benefits:

• Competitive pay rate of $25.00 per hour in a premium business administration role.

• Opportunity to work in a beautiful, modern office located at 200 Granville Street, easily accessible by public transit.

• Exposure to a collaborative and forward-thinking corporate culture that values integrity, respect, and excellence.

• Consistent Monday to Friday schedule (8:30 am to 4:30 pm) providing a great work-life balance.

• Weekly pay through Randstad’s easy-to-use digital timesheet system.

• Access to Randstad’s network of expert recruiters who can help guide your career beyond this contract.

• A chance to gain experience with a nationally recognized leader in the insurance sector.

Responsibilities
As the Mailroom & Reception Administrative Coordinator, your daily contributions will impact the efficiency of the entire business administration team. Your core duties include:

• Managing all incoming and outgoing mail, including sorting, distribution, and coordinating with couriers to ensure timely delivery of essential documents.

• Serving as the primary backup for the reception desk, handling high-volume calls with professional phone etiquette and greeting visitors with a positive attitude.

• Entering data and scanning documents into internal systems with high accuracy to maintain digital records.

• Assisting the Facilities department with workstation setups, supply inventory management, and office organization projects.

• Responding to internal requests from various departments, ensuring a high level of customer service within the organization.

• Preparing correspondence and shipping equipment or documents while maintaining the quality and accuracy of all information.

• Supporting new initiatives and administrative projects as requested by the Facilities Manager to optimize office workflow.

• Ensuring the front office and mailroom areas remain organized, professional, and compliant with corporate standards.

Qualifications
Skills
To excel as a Mailroom & Reception Administrative Coordinator in this business administration environment, you should possess the following skills:

• Professional Communication:
Strong verbal and written skills to interact effectively with executives, clients, and team members.

• Microsoft Office Proficiency:
Intermediate to advanced skills in Word, Excel, and Outlook to manage schedules and documentation.

• Organizational Excellence:
The…