Executive Assistant

Executive Assistant page is loaded## Executive Assistant locations:
London time type:
Full time posted on:
Posted Todayjob requisition :
R0006460
** About Quad Real Property Group
** Quad Real Property Group is a global real estate investment, development and operating company headquartered in Vancouver, British Columbia. Its assets under management are $98.5 billion. From its foundation in Canada as a full-service real estate operating company, Quad Real has expanded its capabilities globally for investments in equity and debt in both the public and private markets. Quad Real invests directly through operating platforms in which it holds an ownership interest and via programmatic partnerships.

Quad Real seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

Quad Real:
Excellence lives here.
*
* Description:

** The Executive Assistant provides high-quality administrative, coordination, and operational support to leaders within Quad Real’s International Investments team in Europe. Reporting to the Office Manager & Executive Assistant, the role supports a defined group of executives and/or senior team members and contributes to the effective day-to-day operation of the London office.
** Key Responsibilities
** Executive & Team Support
* Provide proactive and comprehensive administrative support to a designated group of executives and senior team members across the Investment, Legal, and Asset Management departments.
* Manage calendars, scheduling, and meeting coordination across time zones
* Coordinate domestic and international travel arrangements
* Process expenses, invoices, and corporate credit card reconciliations in line with company systems and policies
* Support document production, formatting, printing, and binding as required
* Provide ad-hoc administrative support to team members as needed
* Act as a coordination point between executives, internal teams, and external stakeholders
* Provide backup support to other Executive Assistants when required

Office & Team Coordination
* Support the coordination of internal and external meetings, including room bookings, technology setup, and catering
* Maintain organized filing systems, records, and shared documentation
* Build strong working relationships with Executive Assistants, administrative colleagues, and cross-functional partners globally
* Assist with planning team and office events as required

Office Services
* Support general office coordination activities if required, including coverage during periods of absence (e.g., Office Manager leave), subject to business determination
* Assist with office services such as mail handling, visitor coordination, office supplies, and facilities-related requests
* Liaise with internal corporate support teams (e.g., IT, Facilities, Security) to resolve office or operational issues
** Experience & Qualifications
*** 5 years’ experience in an Executive Assistant, Team Assistant, or comparable support role
* Experience supporting multiple stakeholders in a professional, fast-paced environment
* Strong organizational and time-management skills with the ability to manage competing priorities
* High level of professionalism, discretion, and confidentiality
* Strong written and verbal communication skills
* Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); comfort with HR, finance, and expense systems
* Experience in financial services, real estate, or professional services is an asset

This position is a hybrid role that requires 4 days a week in office.

Based on the position, Quad Real offers a competitive total rewards package in addition to the base pay, which may include a performance-based incentive plan, comprehensive health & dental benefits, pension plan, and paid time off.

The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual’s skill, experience, education and training, the market compensation of the role, and the consideration to internal equity.

We value diverse experiences and perspectives. Even if your skills don’t align 100%…