Executive Assistant/Office Coordinator
Job in
Vancouver, BC, Canada
Listing for:
Vancouver Coastal Health
Full Time
position
Listed on 2026-02-17
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Healthcare Administration, Administrative Management, Virtual Assistant/ Remote Admin
Salary/Wage Range or Industry Benchmark: 31.81 - 45.72 CAD Hourly
CAD
31.81
45.72
HOUR
Job Description & How to Apply Below
Salary Details
The salary range for this position is CAD $31.81/Hr.
- CAD $45.72/Hr.
Job Summary
Come work as an Executive Assistant/Office Coordinator with Vancouver Coastal Health (VCH)!
Vancouver Coastal Health is looking for an Executive Assistant/Office Coordinator to join the VP Medicine team. Apply today to join our team!
As an Executive Assistant/Office Coordinator with Vancouver Coastal Health you will:
Report to the Senior Medical Director, VCH Vancouver Community and provide confidential executive and administrative support to a member of the Vancouver Coastal Health (VCH) Senior Executive Team (SET).Coordinate the administrative support functions and flow of information of the VP office and may supervise and/or provide work direction to designated staff.Triage information of a sensitive and confidential nature, ensure accurate and timely delivery of administrative services, and keep the SET member apprised of issues and activities. Interact with SET members, senior leaders, managers/directors and administrative support staff across the organization to convey information and promotes positive and respectful relationships.Professionally represent the interests of the VP and organization and communicates in a compelling manner to influence and persuade internal and external stakeholders/customers at all levels.Work independently and pro-actively to ensure administrative needs of the SET member are met.Qualifications
Education & Experience
Graduation from a recognized executive assistant post-secondary Diploma program plus five to seven (5-7) years’ experience supporting senior executive(s) or an equivalent combination of education, training and experience.Must have advanced word processing, spreadsheet, presentation, desktop publishing, and database software skills and the ability to type a minimum of 60 . Bachelor’s Degree preferred.Knowledge & Abilities
Exercises considerable judgment, tact and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature.Liaises in a professional and courteous manner with SET members, senior leaders, managers/directors, staff and the public to gather and disseminate information.Communicates in a compelling, clear and understandable manner (both verbally and in writing) and uses strong persuasion abilities to represent the needs of the SET member and organization.Applies excellent time management skills to prioritize and complete assignments in a manner that optimizes departmental effectiveness and contributes to organizational success.Practices care and thoroughness when maintaining, monitoring, calculating and summarizing data, records and budget information.Collaborates with peers and/or provides leadership and direction to staff to ensure administrative systems and processes are consistently followed and monitored for effectiveness. Ensures gaps are addressed and resolved when identified.Employs expertise in the use of desktop computer applications to create a variety of documents and presentations.Exhibits strong leadership abilities to coordinate an executive office and administrative staff ensuring seamless delivery of administrative services.Closing Statement
The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes.
As per Ministry of Health policy, all health care workers working in publicly-funded health care facilities are required to report their past receipt of certain vaccines or history of certain infections. Collecting these records will allow for offering of any missing vaccines, and for appropriate actions to be taken in the event of any future exposure to a communicable disease or during outbreaks.
For all new hires and appointments to Vancouver Coastal Health, you will be asked to provide this information as part of the onboarding process.
Why Join Vancouver Coastal Health (VCH):
VCH is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents. At VCH, we embrace thinking boldly, taking smart risks, and…
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