Property Administrator Job Vancouver area,BC Canada,Administrative/Clerical

Overview

The Property Administrator reports to the Property Manager. The Property Administrator provides the Property Manager with administrative and building operations support, as directed. The Property Administrator is responsible for keeping the Property Manager always informed, seeking guidance and direction as appropriate.

Basic requirements and key functional responsibilities of the Property Administrator include, but are not limited to the following:

Strong aptitude for numbers including strong knowledge of accounting procedures, account reconciliation and ability to interpret financial data

Being detail-oriented; can work under pressure; meet deadlines; prioritize tasks and deliver timely and accurate results

Excellent customer and tenant service orientation

Ensuring that our tenants are 100% satisfied with our services is one of the key priorities, so having strong relationship building and problem-solving skills is a must

Assist with the implementation of new programs, and ensuring policies and procedures are followed.

Proficiency in Microsoft Word, Excel, and Outlook together with other property management software applications such as Yardi

Proven organizational and multi-tasking skills, combined with strong communication skills both written, and oral are keys to success

Self-motivated, professional, and flexible with the ability to work both independently and collaboratively in a team environment

Responsible for ensuring that assets are presented and operated according to the best possible standards alongside the Property Manager

To achieve success, Property Administrator should not only be focused on the day-to-day operations of the property but on the long-term potential and profitability of the property

The base salary is aligned with market data and is estimated between $50,000 to $60,000 with the ability to achieve additional compensation through a bonus. Within this range, individual pay is determined by work location and other factors, including relevant education/training, experience, and internal equity.

Responsibilities

Assist with preparation for the annual budget process for assigned buildings within the portfolio.

Draft and distribute correspondences to tenant

Responsible / accountable for rent collection, cheque posting, and application of monies to tenant accounts in company software

Responsible/ accountable for reviewing monthly recurring billings

Monitor and control tenant arrears; reconcile tenant accounts; report weekly on status of account receivables; ensure that delinquent accounts are minimized

Prepare and issue statement of Rental Charge Invoices and letters

Liaise with tenants and accounting regarding accounts receivable matters

Prepare and issue purchase orders. Reconcile purchase orders against invoices

Assist the Property Manager with client relationship management

Assist the Property Manager in all aspects of tenant requirements under the respective lease agreements, including regular tenant contact, handling tenant queries and issues and ensuring all reasonable tenant needs are met in a professional and timely manner.

Ensure excellent tenant relations and strong customer service

Process invoices including matching, coding invoices to comply with budget schedules, and compiling and verifying batches

Monitor, track and ensure payment for all vacant unit utility accounts

Process all cheques, invoices, and related reports and systems within Yardi accounting software

Complete all administrative functions relating to property management as specified

Read and understand leases to ensure accurate information is received and maintained

Maintain and update security deposit reports

Maintain and update tenant information, including phone numbers, contact names, and emergency contact information as changes occur

Record, update, and maintain insurance coverage for all tenants and contractors

Liaise with tenants and contractors as required or directed

Verify Workers Compensation coverage for service providers

Perform a wide variety of administrative duties including word processing, filing, photocopying, scheduling appointments, answering phone, receiving guests, etc.

Ensure tenants abide by the…


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