Executive Legal Assistant

Mac Donald Search Group is proud to partner with one of Vancouver’s most respected criminal law firms in their search for a highly organized, experienced Executive Legal Assistant.

*** Please note, we are getting an early start on this search as the anticipated start date for this position will be in mid-April 2026**
* Our client is a small but high-volume and fast-paced firm that requires their new team member to have exceptional attention to detail, strong administrative skills, and a proactive approach. You will be the cornerstone of their daily operations, providing essential support to the legal team and ensuring the smooth functioning of the office.

Key Responsibilities

Executive Support:
Managing calendars, scheduling meetings, and assisting with various administrative tasks for the principal lawyers.

Office Management:
Overseeing the day-to-day operation of the office, ensuring all necessary supplies and resources are available.

Client Relations:
Serving as the first point of contact for the office, demonstrating excellent interpersonal skills when answering phones, greeting clients, and managing correspondence.

Document & Filing Management:
Managing high-volume physical and electronic filing, maintaining an organized and accurate document control system.

Financial Administration:
Performing basic financial tasks, including preparing deposits for both

Trust and General accounts and attending at the bank for deposit completion.

General Administrative Tasks:
Utilizing strong computer savvy to manage email, create and edit legal documents, and utilize practice management software.

Workflow Coordination:
Acting as an excellent multitasker to prioritize and manage multiple ongoing projects and deadlines simultaneously.

Qualifications and Experience

Proven

Work Experience:

three to five years’ experience as an office assistant, preferably within a professional, white-collar boutique office setting (, legal, accounting, finance, etc.).

Legal Office Knowledge: A working knowledge of how a law office runs/functions is highly desirable, particularly with respect to client confidentiality, file management, and basic accounting/billing practices.

Exceptional Organizational Skills and a meticulous approach to detail.

Strong Interpersonal and Communication Skills (written and verbal).

Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and general computer literacy.

Demonstrated ability to thrive in a fast-paced, high-volume environment.

Ability to handle sensitive information with discretion and confidentiality.

The successful candidate will become a key team member with a close-knit group of legal professionals who work hard while maintaining a fun professional environment.