Legal Assistant; Property and Planning

Overview

McCarthy Tétrault is a Canadian law firm that offers a full suite of legal and business solutions to clients in Canada and around the world. We offer challenging and rewarding career opportunities in our offices in Toronto, Montreal, Quebec City, Calgary and Vancouver. We are delighted to have earned the distinction of one of Canada’s Best Diversity Employers for the thirteenth consecutive year in 2025.

Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.

We are recruiting for a Legal Assistant in Real Property and Planning to join our team in our Vancouver office. The successful candidate must have a minimum of 3 years of experience as a Legal Assistant and will be responsible for supporting real estate transactions by assisting with project-based files, managing and reconciling project database and trust deposit information, preparing and processing transaction documentation and payments, and liaising with clients, finance teams, and external stakeholders.

McCarthy Tétrault employees benefit from a hybrid work environment.

Salary Range (Vancouver Only): $65,000 - $75,000 annually. The offered salary may vary based on the candidate’s job-specific knowledge, skills, and experience.

• Assisting paralegals with real estate transactions (development, purchases, sales, and financings), including strata lot project sales.
• Working with project database, including entering project sale contract data and reconciling the database information with the contract information.
• Creating and editing transaction documents in project database, including coordinating coding for documents with database vendor.
• Receiving, handling, and processing of project lot sale contract deposits.
• Generating deposit reports from project database, reconciling reports against trust accounting information, identifying, and correcting discrepancies between reports.
• Collaborating with the finance team to deal with trust reconciliations, closing arrangements for deposits, closing funds, mortgage and other type of payouts, holdbacks and investments.
• Initiating cheque requisitions for funds to be paid to clients or third parties with respect to all types of transactions.
• Communicating with clients, sales centre representatives (projects), other parties’ solicitors, lenders, and realtors.
• Preparing correspondence and reports.
• Performing general administrative tasks such as scanning, emailing, and arranging for courier pick-ups.
• Consistently maintaining current filing of all correspondence and documents.
• Working collaboratively with the real estate team (lawyers, assistants, and paralegals) to ensure that time, energy and resources are allocated where the need and level of importance are greatest.

• Post-secondary education in Legal Assistant studies is preferred.
• Minimum 3 years of experience as a Legal Assistant or as an Assistant with experience ideally acquired in a professional services environment.
• Exposure to Real Property practices and procedures would be considered an asset.
• Strong attention to detail, including excellent skills in spelling, grammar and proofreading.
• Capacity to perform duties with speed and accuracy.
• Ability to take initiative and excellent organizational and time management skills.
• Ability to work under pressure to meet tight deadlines and adjust to changing priorities.
• Ability to work effectively both in a consultative team environment and independently, proceeding with objectives under minimal supervision.
• High level of discretion and confidentiality.
• Flexibility to work overtime as needed.
• Solid computer knowledge including MS Office, and ability to keep up to date with changes in technology, and interest and ability to learn other software used in real property practice group, such as LTSA (Land Title and Survey Authority) and E-Conveyance software.

• Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
• Competiti…