Practice Manager; Legal Administrative Assistant

Practice Manager (Legal Administrative Assistant)

This is not a traditional legal assistant position.

We call our legal assistants "Practice Managers" because the role goes far beyond administrative support. As a Practice Manager, you are a true operational partner to your lawyers - deeply embedded in files, transactions, and client relationships. You have a seat at the table and play an essential role in keeping complex matters moving forward smoothly and efficiently.

You will support lawyers within the Business Law and Transactions Group, helping coordinate active deals, manage workflows, track deliverables, and ensure service commitments are met. You will participate in client meetings, transaction calls, and internal planning discussions - gaining visibility into sophisticated corporate and commercial work.

In addition to client service, you will contribute to marketing initiatives, strategic planning, and continuous improvement efforts. If you enjoy improving systems, creating structure, and thinking one step ahead, this role offers both ownership and influence.

This is a hybrid position, with occasional in-office requirements as needed.

Why You Should Join Us:

This role is ideal for someone who wants more than task-based administrative work. Here, you will:

• Be trusted with real responsibility and meaningful ownership
• Work closely with lawyers on complex, high-level transactions
• Influence how processes are built and improved
• Develop practice management, paralegal, and operational skills
• Participate in business development and marketing initiatives
• Gain exposure to strategic firm decisions and continuous improvement efforts

You will join a collaborative and forward-thinking team that values initiative, accountability, and innovation. Your voice matters here. Your ideas for improving systems and efficiency are welcomed and implemented.

Compensation includes:

• Base salary range of CAD $62,000 $ 78,000 (based on experience, skills, and market factors)
• Competitive bonus program
• 100% employer-paid benefits
• Additional firm perks

This is an opportunity to grow professionally while being genuinely valued for your contributions.

What you Bring:

Training and support will be provided, but you naturally embody the following traits:

Confident
You communicate clearly and candidly. You are comfortable making suggestions, asking questions, and ensuring processes are followed.

High Performing
You take ownership of outcomes and stay one step ahead. You thrive on structure, organization, and continuous improvement.

Supportive
You enjoy helping others succeed. You build systems, document processes, and anticipate needs to elevate both client and colleague experiences.

Curious
You actively seek to understand the bigger picture. You are motivated to learn and continuously expand your skill set.

Detail-Oriented
You have strong proofreading and formatting skills. You care about precision, presentation, and administrative excellence.

Flexible
You adapt well to change, handle stress with professionalism, and step up when your team needs support.

Tech-Savvy
You are excited about automation, efficiency tools, and optimizing workflows. You enjoy mastering technology and helping others do the same.

Experience:

• Graduate of a legal administrative assistant program
• 3+ years of experience in corporate/commercial law
• Formal practice management or paralegal training (or interest in pursuing it) is considered an asset

Key Responsibilities:

Legal & Transaction Support

• Draft legal documents from precedent and client correspondence
• Support business transactions and closing matters
• Process routine corporate transactions with paralegal support
• Conduct due diligence searches and prepare summaries
• Prepare forms and liaise with finance regarding trust transactions
• Conduct property research and review purchase and sale contracts
• Coordinate signing appointments
• Compile lender, vendor, and purchase packages for signature
• Prepare closing checklists, realtor commissions, and closing books

General Administration

• Revise and format documents based on lawyer markups
• Document assembly and administrative support
• Assist with client intake processes
• Track and follow up on outstanding deliverables and signatures
• Coordinate scheduling, couriers, and client logistics
• Respond to ad hoc client requests