Senior Administrative Assistant

destinationone is proud to exclusively partner with
Helicopters Without Borders (HWB), a mission driven nonprofit organization redefining how health and wellness services are delivered to remote and underserved communities across British Columbia.

About Helicopters Without Borders
Founded in 2021, Helicopters Without Borders delivers health and wellness services to remote and rural communities across British Columbia, many of which have limited or no road access. Through innovative use of aviation, HWB enables sustainable, community centered access to care while operating with a strong commitment to cultural safety, trust, and impact.
HWB operates as a fast growing, mission driven organization where flexibility, initiative, and accountability are essential. Team members are trusted to take ownership, solve problems, and help build systems in an evolving environment.
About the Role
The
Senior Administrative Assistant is a critical right hand role to the CEO. This position exists to bring structure, momentum, and operational support to a busy leadership function where time is limited and priorities shift quickly.
This is not a traditional administrative role. It is ideal for someone who enjoys variety, problem solving, and being deeply embedded in the day to day operations of a mission driven organization.

This role offers strong potential to evolve into a Chief of Staff position over time, based on performance, capability, and organizational needs.
Salary: CA $60,000–$85,000/yr
Key Responsibilities
Executive and Administrative Support

Provide day to day administrative support to the CEO and leadership team

Manage calendars, meetings, and scheduling

Draft correspondence, reports, presentations, and internal documentation

Prepare agendas, meeting notes, and board materials

Handle sensitive and confidential information with discretion and integrity

Office and Operations Support

Build and maintain organized systems, templates, and shared documentation

Support vendor coordination and office logistics

Assist with flight related administrative coordination

Use tools such as Google Workspace, Asana, Keela, and AI enabled productivity tools to streamline workflows

Project and Stakeholder Coordination

Support cross functional initiatives and special projects

Track tasks, deadlines, and deliverables

Serve as a professional point of contact for partners, donors, and collaborators

Finance and HR Support

Assist with basic financial tracking and data entry

Support onboarding logistics and internal documentation