Executive Assistant and Operations Administrator
Job in
Vancouver, BC, Canada
Listing for:
Semios
Full Time
position
Listed on 2026-02-26
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin
Job Description & How to Apply Below
Who we are:
Founded in 2010, Semios Group is a leading agricultural technology company helping growers, agronomists, and ag retailers manage over 100 million acres across five countries. Semios pioneered variable-rate pheromone-based mating disruption in orchards and has since expanded into a comprehensive portfolio covering crop protection, water management, frost control, automation, and a leading farm management information system. The Semios Group includes trusted brands such as Semios, Agworld, Altrac, and Greenbook.
We continue to drive the next generation of digital agriculture, supporting growers, agronomists and ag retailers in improving sustainability and profitability.
Our innovative work has been recognized with several industry awards, including:
AgTech Breakthrough – Smart Irrigation Company & Pest Management Solution of the YearThrive Top 50Google for Startups Accelerator CohortGlobal Cleantech Top 100We know our journey is only achievable by having a great team who shares ideas, tries new things, and learns as we go.
Who you are:
You’re driven by purpose and motivated by work that matters. You’re looking for more than a role, you want to be part of a growing, forward-thinking company solving real-world challenges to improve how farming works, today and for the future.
The Executive Assistant and Operations Administrator is a dynamic professional with a strong work ethic who handles executive support, projects, and day-to-day office coordination with accuracy, speed, and high attention to detail. This role ensures office operations run smoothly and efficiently, in support of all business activities. The successful candidate will enrich the workplace by creating a clean, well-maintained environment that people can be proud of, and must be comfortable coordinating and building rapport with people internal and external to the organization.
The position requires working in the office 5 days per week.
What you will do:
Executive Support
Manage and maintain the CEO's calendar, scheduling internal and external meetings and appointments with attention to time zone differences.Prepare, proofread, and edit high-level documents, presentations, reports, and correspondence on behalf of the CEO and executive team.Screen and prioritize incoming communications for the CEO, drafting responses as appropriate and ensuring critical information is flagged immediately.Coordinate executive and board meetings, including setting agendas, preparing and distributing pre-read materials, taking minutes, and tracking action items.Handle all matters with the highest level of confidentiality and discretion.Organize and manage travel logistics for the CEO, including international flights, accommodations, ground transportation, and detailed itineraries.Office Operations & Administration
Serve as the first point of contact for visitors, clients, and employees, ensuring a warm and professional welcome.Manage all incoming communications, including answering calls, emails, and general inquiries, and directing them to the appropriate team or recipient.Coordinate all incoming and outgoing couriers and mail distribution.Maintain a clean, organized, and positive office environment, including ensuring office space, kitchen, and meeting rooms are clean and stocked daily.Coordinate building maintenance, utilities, and services with property management and external service providers (, cleaners and waste removal).Act as the primary contact for the building security system, including the setup and management of security key fobs.Purchase and replenish all office supplies, food/snacks, and beverages, including proposing sourcing options and budgets for approval.Coordinate travel arrangements for team members as needed.Provide ad hoc administrative support to the People and Culture team.Provide high-level IT support and first-line troubleshooting for office equipment, including coordinating with the global IT team for more complex issues.Events, Hospitality & Culture
Organize and coordinate team meetings, company events (on and off-site), and staff social events (, occasional lunches, office gatherings, and catering), including…
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