Program Secretary, BCW
Job in
Vancouver, BC, Canada
Listing for:
PHSA
Full Time
position
Listed on 2026-02-27
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Healthcare Administration, Admin Assistant, Clerical
Job Description & How to Apply Below
Program Secretary, BCW
BC Children’s Hospital
Vancouver, BC
In accordance with the Mission, Vision, Values and strategic direction of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.
The Program Secretary performs secretarial and administrative duties for the Program Manager and other program staff. Duties including scheduling meetings, typing a variety of material, filing, responding to telephone enquiries, arranging meetings, screening incoming materials prioritizing items for the Program Manager and Program staff, and performing timekeeping and payroll duties.
What you’ll do
Types a variety of documents such as correspondence, memos, forms, reports by utilizing a variety of software programs for the Program Manager and staff. Drafts routine items for signature as required.Schedules appointments and meetings for the Program Manager and Program staff by performing duties such as booking meeting rooms; arranging equipment such as overheads; typing, assembling and distributing information such as agenda, notices, correspondence, reports and subject files in preparation for meetings; recording, transcribing, and distributing minutes of meetings and takes follow up action when appropriate; and resolving scheduling conflicts by determining urgency of meeting requests.Performs secretarial duties such as screening incoming materials, prioritizing items for the attention of the Program Manager, responding to inquiries by drafting correspondence or referring to the appropriate area. Receives and distributes incoming mail and processes all outgoing mail as required.Performs receptionist duties such as answering the telephone and directing calls, responding to inquiries, taking messages and prioritizing calls for the Program Manager and other program staff.Compiles, organizes, and maintains a manual of operating procedures for clerical staff.Sets up and maintains filing systems for a variety of records and files such as correspondence and reports by performing duties such creating and labelling files and filing material.Arranges for servicing and maintenance of equipment, appliances, furniture and facilitates housekeeping and key requests.Completes and submits payroll by maintaining timekeeping records for staff and submitting to payroll; receives and processes requests such as vacation, leave of absence, hires and terminations by preparing appropriate documentation, and forwarding to appropriate authority for approval.Completes reimbursement requests and sends to PHSA Finance.Maintains office supplies by monitoring inventory and ordering supplies up to pre-authorized limits when required and using appropriate software programs.Performs other related duties as assigned.What you bring
Qualifications
Grade 12, graduation from a recognized secretarial program, including a recognized course in medical transcription and three years’ recent related experience or an equivalent combination of education, training and experience..Demonstrated knowledge of the historic and ongoing impacts of settler colonialism on Indigenous Peoples in social and health contexts, including supported by significant knowledge of Indigenous-specific mandates, including clear understanding of and commitment to eradicate Indigenous-specific racism and discrimination and embed Indigenous Cultural Safety and Humility.Demonstrate comprehensive knowledge of the historic and ongoing impacts of settler colonialism and systemic racism on Indigenous Peoples within social and health contexts. This includes understanding how these factors contribute to current health disparities and barriers to care. Show a clear commitment to identifying, challenging, and eradicating Indigenous-specific racism and all forms of discrimination impacting equity-deserving groups within health care settings.
This involves familiarity and understanding Indigenous Cultural Safety and Humility recognizing personal biases, institutional barriers, engaging in anti-racism education and training and…
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