Document Controller

Role description

Arcadis is seeking a Document Controller to join our team in Vancouver, BC. This is an on-site role reporting to our project office. On occasion, working after hours may be required.

At Arcadis, Document Controllers are vital members of our project delivery teams, applying their expertise to ensure the accurate management of documentation and contribute to outstanding client outcomes. In this role, you will have the chance to work on innovative and high-profile projects that combine local focus with global impact, collaborating with diverse teams dedicated to delivering sustainable and transformative solutions.

By joining Arcadis, you will play a key role in shaping the future of project delivery, making a meaningful difference for our clients and communities both locally and worldwide.

In this role, you will be responsible for transmitting documents (in Aconex), managing transmittals and upholding Arcadis’ document control processes and principles for Civil Engineering projects. You will closely follow established procedures to ensure the accurate management and organization of project documentation throughout all phases of delivery. Your responsibilities will include keeping meticulous records and maintaining comprehensive document logs for project details, meeting minutes, technical specifications, and drawings.

You will also be responsible for transmitting, archiving, controlling, and retrieving records as needed, ensuring all documents are readily accessible and securely stored.

As part of your daily activities, you will scan, image, index, and organize project documents, classifying, sorting, and categorizing them according to the project’s document control system. You will control the issuance of documents, ensuring the appropriate approvals are obtained before documents are distributed. You will review documents for completeness and accuracy, performing quality checks in accordance with established document control processes to maintain the highest standards.

Your attention to detail will be vital in supporting the integrity and reliability of project documentation.

Additionally, you will be tasked with handling file migration activities, assisting in internal and external audits, and providing regular status reports on the documentation to help track progress and ensure transparency within the workflow. You will maintain logs for Requests for Information (RFIs) and manage the distribution of RFI responses to relevant stakeholders, supporting efficient communication and collaboration across project teams.

• Bachelor’s Degree and / or Diploma in Information Management
• Proven experience as a Document Controller in the Civil Engineering sector, ideally Transportation
• Involvement with large and complex projects from concept to delivery – P3 experience would be desirable

Our Ideal candidate will have:

• Ability to prioritize daily tasks, manage time well, multitask and troubleshoot while handling multiple deadlines
• Detail-oriented, dependable and trustworthy when in contact with complex and sensitive documents
• Self-directed - the ability to work independently and used to working in a fast-paced and deadline driven environment
• Stay focused and carry out their tasks in a timely and accurate manner
• Ability to interact and coordinate with internal and external business partners
• Strong communication and presentation skills – both verbal and written
• Preferable to have experience working on construction sites
• Experienced with EDMS (SharePoint, Aconex, Pro Core)
• Experienced in working in a fast-paced and dynamic environment

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together. You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet.

Make your mark, on your career, your colleagues, your clients, your life and the world…