Administrative Assistant Aboriginal Child and Family Services Society serv

Position:
Administrative Assistant
Status:
Regular Full-time
Department:
Guardianship (SAJE & Child and Youth Engagement sub-programs)

Location:

3284 East Broadway, Vancouver, BC
Classification:
Grid 09, Delegated Programs
Salary: $1,923.81 to $2,167.41 bi-weekly

The Guardianship Administrative Assistant, Strengthening Abilities & Journeys of Empowerment (SAJE) and Child Youth Engagement is responsible for delivering comprehensive administrative support to ensure the efficient operations of these service areas. This position functions under the mandate of the Guardianship Program which includes supporting the Program Manager and Director, as well as providing dedicated administrative support to the SAJE and Child and Youth Engagement roles.

The role also extends to offering general administrative support to the broader Guardianship Program. Key responsibilities focus on managing program documentation, maintaining accurate records coordinating schedules, processing data, and facilitating communication to ensure smooth and timely service delivery across all program areas. This position may also be required to provide backup coverage for the Front Desk Administrative Assistant including breaks and scheduled days off (such as sick leave, vacation, and flex days).

These duties should be performed in an organized, courteous manner and requires working in a team environment. Such other duties and responsibilities may be assigned consistent with qualifications and experience.

The Administrative Assistant must be able to perform duties using tact, discretion, sensitivity and confidentiality, with high attention to detail. The responsibilities include:

• Assist SAJE Transition Workers in ensuring contracts are uploaded to the SAJE Drive and payments are processed on time.
• Monitor and communicate with SAJE Transition Workers regarding upcoming contract expirations.
• Provide Child and Youth Engagement support for engagement activities, including scheduling, preparing materials, and tracking participation.
• Assist with organizing cultural and community events for youth engagement.
• Handles incoming and out-going correspondence daily, maintains accurate records, and completes courier slips when necessary.
• Prepare program materials, documentation such as correspondence, reports, statistics, and records using a variety of Windows based applications as requested.
• Maintains program client files and/or general filling systems
• Responsible for opening and closing electronic records in a timely manner.
• Provides reception & backup coverage.

A complete job description will be provided to candidates to review during the interview process.

Education, Training and

Experience:

• A certificate in an administrative program; and
• Minimum three years’ experience working in an office setting.
• An equivalent combination of education and experience may be considered.
• Knowledge of various filling systems and maintenance.
• Knowledge of office practices and procedures.
• Aptitude for computer applications and ability to navigate the internet.
• Proficiency in using Windows based computer applications including spreadsheets (Excel), word processing (Word), power point and other standard computer applications.
• Ability to type 50 wpm

• Relational Engagement
• Leadership
• Collaborative Planning and Decision Making
• Emotional Competency
• Resilience
• Cultural, Spiritual Expression

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