Administrative Coordinator, Events; Part Time

The Chartered Professional Accountants of British Columbia (CPABC) is the training, governing, and regulatory body for over 40,000 CPA members and 6,000 CPA candidates.

Position:
Administrative Coordinator (Events)

Reports To:
Associate Director, Member and Community Events

Contract Type:
Fixed Term, Part Time (~20 hours per week) (12mo contract)

The Chartered Professional Accountants of British Columbia (CPABC) is seeking a detail-oriented, collaborative and results-driven individual for the position of Administrative Coordinator (Events). We are proud and honoured to have been recognized as one of BC’s Top Employers for a seventh consecutive year in 2026. Come join a collaborative network of like-minded professionals and take the first step towards an exciting opportunity by applying to the position.

Job Summary

Reporting to the Associate Director, Member and Community Events, the Administrative Coordinator (Events) will primarily support member and community events hosted by CPABC staff and Chapter events hosted by CPA volunteers. This role focuses on coordination, tracking, communications, and logistical support to ensure smooth delivery of events across the province. A key component of this role is working collaboratively within the Member and Community Events team, as well as cross‑departmentally, to ensure consistent, high-quality event delivery and strong internal alignment.

Key Responsibilities:

Chapter Program Coordination

• Provide coordination support for CPABC Chapter events, including:

  • Updating, tracking, and maintaining event information

  • Setting up event registration in Pheedloop and on Chapter web pages

  • Creating post-event surveys in Survey Monkey

  • Preparing and arranging promotional communications

  • Drafting event recaps for Chapter web pages

• Support the collection and tracking of confidentiality pledges from Chapter volunteers

• Coordinate the packaging and delivery of swag and materials to Chapter regions across the province

• Liaise with internal teams, Chapter volunteers, and the broader Member and Community Events team to support program execution, timelines, and consistent member experience

• Participate actively in team meetings, planning discussions, and collaborative workflows to support the overall Member and Community Events portfolio.

CPABC Event Support

• Provide coordination support for CPABC flagship events as needed, including:

  • Assisting with event and registration setup

  • Managing registrations and providing basic registration reports

  • Coordinating speaker, exhibitor, or sponsor materials when required

  • Supporting on-site logistics on an as-needed basis

• Attend occasional member-facing events to assist with registration desk support or related duties

• And other duties and responsibilities as may be assigned.

Key Requirements:

Knowledge and Experience

• Two (2) to three (3) years of experience in Office Administration, Administrative Support, or equivalent experience;

Demonstrated Skills and Abilities

• Intermediate proficiency with MS Office, in particular MS Word, PowerPoint and Adobe PDF;

• Strong communication skills, both verbally and written;

• Excellent interpersonal and customer service skills with the ability to build rapport quickly;

• Ability to work collaboratively as a key member of a team and independently with minimum supervision;

• Exceptional attention to detail, organizational and time management skills and the ability to multi-task;

• · Strong analytical skills with the ability to deal with sensitive and complex information;

• Ability to manage multiple priorities and deadlines in a fast-paced environment;

Preferred Knowledge, Experience, Skills and Abilities

• Experience with event planning is an asset but not required;

• Experience with Survey Monkey and event registration systems (Pheedloop) is an asset but not required;

• Basic knowledge of web content management or HTML (Kentico preferred) is an asset.

The starting hourly rate for this position is between $21.50 and 25.75 per hour, based on candidates’ qualifications, experience, and internal parity. Exceptions may be considered with further review.

If this job outline describes you, we encourage you to apply through our online Careers Portal.

We thank all…