Administrative Assistant

This position provides administrative assistance in maintaining the day-to-day workflow of the Archbishop’s Office as directed by the Archbishop’s Executive Assistant. This includes sorting incoming correspondence, responding to inquiries, liaising with parishes, coordinating the Archbishop’s travel arrangements, and other related duties and projects.

The Administrative Assistant assists in maintaining the day-to-day workflow of the Archbishop’s office by:

• Supporting the Archbishop and the Archbishop’s Executive Assistant as directed;
• Responding to telephone, mail and email inquiries;
• Preparing and distributing agendas and materials for meetings, including coordinating catering arrangements;
• Coordinating the annual Confirmation schedule with parishes;
• Coordinating the Archbishop’s canonical visitations to parishes;
• Arranging travel and accommodations for the Archbishop;
• Researching and preparing drafts for correspondence and reports;
• Assisting in the coordination of Archdiocesan events;
• Providing coverage for the Archbishop’s Office in the absence of the Executive Assistant;
• Other duties and projects as directed.

Experience, education and training:

• A minimum of two (2) years of experience in a highly professional office environment;
• Proven experience producing business correspondence and documents.

Knowledge skills and abilities:

• Ability to represent the Archbishop’s Office with the highest level of professionalism and warmth in all interpersonal interactions, both internal and external;
• Demonstrates excellent interpersonal skills, including the ability to work collaboratively;
• A good understanding of the Catholic Church in British Columbia;
• Demonstrated proficiency in English grammar, spelling, punctuation and spoken English language skills;
• Exhibits excellent writing, editing and proofreading skills;
• Demonstrates exceptional attention to detail;
• Ability to ensure absolute confidentiality is maintained in all matters;
• Manage and complete tasks within tight deadlines;
• Multitask and organize a demanding workload;
• Maintains a high level of initiative, judgement and discretion when dealing with Archdiocesan clergy and laity, representatives of the larger universal church, and the general public;
• Comprehensive proficiency in Microsoft Office, particularly Outlook, Word and Excel.

• Willingness to support the mission of the Church by extending the ministry of the Archbishop;
• Ability to meet the Archdiocese of Vancouver’s Safe Environment policies;
• Must be compliant with all applicable personnel policies;
• This is a full-time position. Core office hours are 9:00 AM – 4:30 PM;
• It is understood that there may be evening and weekend work in order to fulfill the needs of this position;
• Comprehensive group extended health and dental benefits and pension plan offered;
• Hourly range: $26.00 - $32.00

Final date to receive applications:
Open Until Filled

Please submit a résumé and cover letter with “Administrative Assistant” in the subject line to:

Website:(Use the "Apply for this Job" box below)./employment

Thank you for your interest; only shortlisted candidates will be contacted.