Legal Assistant

Who We Are

The College of Complementary Health Professionals of BC (CCHPBC, or the College) is located on the traditional, ancestral, and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Nations. The College regulates over 10,000 health professionals across British Columbia, including chiropractors, massage therapists, naturopathic physicians, and traditional Chinese medicine practitioners and acupuncturists.

Formed on June 28, 2024, through the amalgamation of four provincial health profession regulators, the College was established as part of the Ministry of Health’s initiative to modernize the health profession regulatory framework in B.C. Its primary role is to protect public health and safety by licensing and regulating health professionals and the settings in which they practice. This includes ensuring that every health professional within its purview is fully qualified to provide safe and ethical care.

The College is seeking a highly organized, detail-oriented Legal Assistant to support the work of Legal Services within the Office of the Registrar (“OTR”). The Legal Assistant plays a key role in ensuring the effective creation, management, and flow of legal records and documents that support a wide range of functions across the OTR, including Legal Services, the Privacy Office, Policy & Legislation, Records Management, Support Programs, and Governance/Government Liaisons.

Reporting to the Executive Director – Office of the Registrar, the Legal Assistant provides administrative and clerical support to both the Legal Counsel and Paralegal. This role is responsible for preparing and maintaining physical and electronic files, drafting and sending correspondence to internal and external parties, coordinating meeting logistics and materials, and supporting the timely progression of legal and investigatory matters through a structured bring-forward system.

It is essential for all College staff to contribute to a team approach with a public protection focus, delivering efficient services that align with and enable the College to meet its regulatory, strategic, and operational goals.

• Provide administrative support for both the OTR Legal Counsel and Paralegal.
• Assisting with creation and maintenance of physical and electronic files.
• Drafting and sending correspondence.
• Booking meeting rooms and preparing any AV required.
• Drafting meeting agendas, collating meeting materials.
• Creating and monitoring a “bring forward” system for specific timelines.
• Providing administrative support to OTR legal counsel, paralegal, Executive Director as directed.
• Organizing and setting up meetings, conference calls and video conferences.

• Graduate from a recognized Legal Administrative Assistant program.
• A minimum of 3 years’ experience as a Legal Assistant, either within a regulatory body or litigation environment.
• Exceptional organization skills with strong attention to detail.
• Proficient with SharePoint, PowerPoint, One Note, Adobe and Excel, in addition to standard Microsoft tools including Outlook and Word.
• Professional judgement, discretion, and the ability to maintain confidentiality.
• Knowledge of health profession regulation including understanding of the HPA and the HPOA would be an asset but not required.
• Excellent interpersonal and oral and written communication skills.
• Tech savvy with excellent working knowledge of cloud computing systems and Microsoft Office suite.
• Demonstrated ability to work productively within a team but also independently.
• Organized and detail oriented.
• Collaborative spirit with a passion for fostering regulatory excellence.

An individual who meets either the established formal qualification(s) or the accepted equivalency may be considered equally for this role.

The compensation for this position ranges from $51,780 to $64,725 annually, based on a 37.5-hour work week. The starting salary will be determined by factors such as the candidate’s job-related knowledge, skills, experience, the salaries of peers within the…