Office Services Assistant

Osler, Hoskin & Harcourt LLP

Published March 3, 2026

Location:

Dunsmuir Street, Vancouver, Canada

Category:
Office Services

Job Type: Full-time

Salary: $48,000 - $58,000 annually

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,400 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York. Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena.

Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.

Our Vancouver office is currently recruiting for an Office Services Assistant to support our busy central services team. The successful candidate will assist in managing the office mailroom and will be responsible for shipping & receiving, ordering stationery supplies and fulfilling large volume print jobs.

• Process all incoming and outgoing Canada Post mail including sorting mail, notifying respective team members, sending confirmation reports, arranging for interoffice mail to other Osler offices, etc.
• Ship/process same day, overnight, North American and overseas courier packages.
• Ensure accurate mail, courier and Fed Ex coding and reconciliation and send to the Accounting department for posting
• Maintain a centralized inventory of stationery supplies for the Vancouver office including purchasing, liaising with vendors, negotiating rates, etc.
• Complete daily inventory check of supplies stocked in the Copy Rooms on each floor and replenish the inventory as needed
• Prepare offices and workstations for new hires. Ensure the office is clean, furniture wiped down, carpet cleaned, walls repaired, name plates in place and supplies are unpacked and set up
• Clean out offices for departed staff. Ensure name plates have been removed/revised, all supplies restocked. Furniture/office is inspected and repairs needed are reported to the appropriate team members. Office/workstation to be left in a tidy condition.
• Complete internal moves. Moves boxes, chairs or other furniture. May include tagging of furniture, assisting with the packing of office contents and supervising outside moving company involved with the move. Ensures that the office/workstation is presentable once the move is complete (floor vacuumed, garbage/recycling bin and name plate in place).
• Undertake copy/print/scan jobs which includes producing a large volume of documents as well as indexing, tabbing, binding under tight deadlines.
• Prepare boardrooms for seminars and meetings (both internal and client). Set up and re-set furniture and equipment as per work order request.
• Complete scheduled inspections of: boardrooms, washrooms, internal meeting rooms, common areas, etc. Ensures problem areas are reported to respective team members.
• Clean up deficiencies reported in weekly walk around inspections.
• Prepare and deliver start-up kits (supplies and NERP) prior to new hire arrival (supplies taken out of the packages and set up neatly in the office/workstation).
• Check/stock supplies including paper supply in each printing station and boardroom.
• First point of contact with the building’s facilities team.
• Escort vendors when onsite to complete repairs etc.

This position requires a high school diploma plus one year experience working in an office environment. An equivalent combination of education, training and experience may be acceptable.

• Ability to read, write and follow verbal and written instructions.
• Knowledge of office practices and procedures.
• Time management and organizational skills with the ability to prioritize and accomplish assigned tasks and effectively multitask.
• Ability to work independently and be team player.
• Computer skills (Microsoft, Outlook, Excel, Word, iManage).
• Oral communication, customer service oriented and interpersonal skills needed to interact with a variety of…