Medical office assistant

Our busy podiatry clinic is seeking a friendly, organized, and outgoing Medical Office Assistant to join our team. This role is ideal for someone who thrives in a fast‑paced environment and enjoys interacting with patients while managing multiple tasks efficiently.

• Greet and assist patients in a professional and welcoming manner
• Schedule and confirm appointments
• Manage patient records and maintain accurate documentation
• Handle phone calls, emails, and patient inquiries
• Process billing, payments, and insurance information
• Assist with administrative tasks to support the clinical team
• Maintain a clean, organized, and efficient front office environment

• Provide basic information to clients and the public
• Obtain and process information required to provide customer service
• Record and relay information
• Receive and issue payments
• Perform clerical duties, such as filing and sorting and distributing mail
• Answer telephone and relay telephone calls and messages
• Provide customer service
• Complete insurance and other claim forms
• Order supplies and maintain inventory
• Enter and format electronically based medical reports and correspondence and prepare spreadsheets and documents for review
• Maintain filing system
• Initiate and maintain confidential medical files and records
• Determine and establish office procedures and routines

Medical office assistant/specialist certificate or diploma

at least 1 year medical office experience

• Word processing software
• Electronic mail

Fairmont Medical Building, # W Broadway, Vancouver BC, V5Z 1J1
Work must be completed at the physical location. There is no option to work remotely.

• Fast‑paced environment
• Attention to detail

• Efficient interpersonal skills
• Excellent oral communication
• Organized
• Reliability
• Team player
• Ability to multitask

Group insurance benefits

24.00 to 26.00 hourly (To be negotiated)

Full Time: 40 hours per week

You can apply if you are:

• a Canadian citizen
• a permanent resident of Canada
• a temporary resident of Canada with a valid work permit

Please submit your resume and a brief cover letter to  We thank all applicants for their interest; however, only those selected for an interview will be contacted.

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