Executive Assistant

About the Opportunity

Are you a highly organized professional who enjoys keeping operations running smoothly while supporting people-focused initiatives? We are recruiting for an exciting opportunity within a well-established professional services organization seeking an HR & Operations Coordinator to play a key role in supporting leadership, operational processes, and People & Culture activities.

Working closely with senior leaders and cross-functional teams, you will help coordinate important business initiatives, streamline administrative processes, and contribute to a collaborative workplace culture. This role offers a unique blend of operational coordination and HR administration, making it an excellent opportunity for someone who thrives in a fast-paced, professional environment and enjoys variety in their work.

A collaborative and supportive workplace that values teamwork and professional excellence. Exposure to senior leadership and opportunities to contribute to meaningful operational initiatives. A culture that celebrates continuous learning, professional growth, and employee wellbeing. Comprehensive health and wellness programs, generous paid time off, and employee recognition initiatives.

• You’ll coordinate administrative activities supporting leadership initiatives, operational priorities, and internal business processes.
• You’ll manage meeting logistics, scheduling, materials preparation, and follow-up actions for leadership and operational meetings.
• You’ll oversee document workflows, approvals, tracking activities, and administrative projects across departments.
• You’ll support employee lifecycle administration, including offboarding, employee record maintenance, and HR documentation updates.
• You’ll coordinate internal communications, annual HR processes, and People & Culture initiatives.
• You’ll maintain organized electronic records and ensure documentation remains accurate and up to date.

• 2+ years of experience in an administrative, operations support, HR coordination, or professional services environment.
• Diploma or certificate in Business Administration or a related field is preferred.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Demonstrated ability to manage multiple priorities and deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, Adobe, and document management systems.
• Proven ability to handle confidential information with professionalism, discretion, and sound judgment.

Note from the Hiring Manager: “We’re looking for someone who enjoys bringing structure to busy environments, takes pride in delivering high-quality work, and is eager to contribute to both operational excellence and a positive employee experience.”