Executive Assistant Job Vancouver area,BC Canada,Administrative/Clerical

Our Story &

Purpose:

We’re Vancity, a member-owned credit union built on the principles of inclusion and social justice. Since 1946, our relentless commitment to these values has helped us challenge the status quo and break down barriers. We’ve made bold commitments to become net-zero by 2040 across all mortgages and loans, and we’re actively pursuing strategies in Indigenous banking and financial resilience for our members.

As the largest private sector Living Wage Employer in Canada, we’re proud to be consistently recognized as one of the country’s Top Employers. If you’re ready to join our team of 2,300 diverse individuals, access competitive rewards and benefits, and be part of a greater movement - apply today!

Your Role in Supporting Our Members:

The Executive Assistant provides exclusive administrative support to the Vice President, Governance and Corporate Secretary
, while delivering high-touch, detail oriented support to the Board of Directors. This role is integral to the smooth operation of the Governance Office, ensuring an exceptional experience for Board members through proactive coordination, precision, and professionalism.

You will act as a trusted partner, managing a high volume of administrative responsibilities while supporting Board-related activities with discretion and attention to detail. This is a highly service-oriented role that requires strong judgment, organizational excellence, and the ability to anticipate and respond to the needs of senior stakeholders.

This is a Permanent, Full-time role based at our Vancity Head Office
. This role follows a hybrid work arrangement, with a requirement to work two to three days per week in-office, with remaining days worked from home. In-office presence will be aligned to Board meetings and key governance activities.

How You'll Make an Impact:

Providing exclusive executive support to the Vice President, Governance and Corporate Secretary, managing priorities, communications, and day-to-day administrative needs

Delivering high touch service to Board Directors by coordinating logistics and ensuring a seamless experience across all interactions

Managing complex calendars, scheduling meetings, and organizing Board and leadership engagements

Coordinating all travel logistics for Board members and leadership, including flights, accommodations, and itineraries

Supporting in-person Board meetings by organizing catering, room setup, and post-meeting cleanup

Processing invoices, expense claims, and financial documentation accurately and efficiently

Preparing agendas, supporting materials, and taking minutes for team and governance-related meetings

Formatting reports, presentations, and documents, ensuring a high level of quality and professionalism

Creating and maintaining spreadsheets and tracking tools; leveraging Excel to support reporting and organization

Supporting the planning and execution of Board and divisional events, including occasional offsite coordination

Acting as a key point of contact for Board members and internal stakeholders, providing responsive and professional service

What You’ll Bring to the Team:

Extensive experience in a highly administrative or executive support role, ideally supporting senior leaders or Board-level stakeholders

Exceptional customer service skills, with the ability to build strong, professional relationships with senior executives and Board members

Strong organizational and time management skills, with the ability to manage multiple priorities in a fast-paced environment

High attention to detail and a commitment to delivering accurate, high-quality work

Experience coordinating travel, meetings, and events, including end-to-end logistics

Proficiency in Microsoft Office Suite, with strong Excel skills for tracking and reporting

Strong written and verbal communication skills, including experience preparing agendas and taking meeting minutes

Sound judgment, discretion, and the ability to handle sensitive and confidential information

A proactive, service-oriented mindset with the ability to anticipate needs and problem-solve effectively

You’ll Thrive Here If You Are:

Collaborative – You thrive in collaborative environments and…