Construction Project Administrator

Froude Management Inc. (“FMI”) is a diverse group of builders, innovators, and construction managers who constantly look for new ideas to do what they are passionate about using the most recent technologies.

At FMI, entrepreneurship is encouraged. The company’s senior staff sets expectations, but even the most junior employees with the best ideas can influence how we work and grow. An employee’s position does not define their ability to make meaningful contributions to the company.

At FMI, you will be part of a fast-growing family that values strong relationships with our internal team, subcontractors, consultants, clients, and the communities we build in. As a talented individual, we offer a competitive compensation package and support your professional and financial growth.

Froude Management Inc. (FMI) is seeking a Project Administrator to support a wide range of ICI construction projects from pre-construction through closeout. This role works closely with Project Coordinators and Managers, Superintendents, and consultants to keep project documentation, communication, and follow-ups organized and moving forward.

The ideal candidate is highly organized, confident in communication, comfortable making frequent phone calls, and experienced using Procore to support day-to-day project administration.

• Provide administrative support to project and site teams across one or more active projects
• Maintain accurate and up-to-date project documentation using Procore
• Create, distribute, track, and follow up on RFIs, submittals, shop drawings, and site instructions
• Ensure timely responses from consultants, subcontractors, and suppliers through consistent follow-up
• Assist with project reporting for owners, including status updates, logs, and summaries
• Maintain organized digital filing systems in accordance with FMI standards
• Support quality control documentation and deficiency tracking
• Ensure project records align with internal standards and regulatory requirements
• Act as a key point of contact for subcontractors, suppliers, and consultants on administrative matters
• Make frequent phone calls and send follow-up emails to trades and consultants to keep items moving
• Coordinate meetings, prepare agendas, take meeting minutes, and distribute action items
• Support clear and professional communication between project stakeholders
• Assist with subcontractor tendering, bid tracking, and award documentation
• Prepare purchase orders, subcontract documentation, and change order logs for review
• Assist with invoice processing, cost tracking, and documentation
• Support progress billings and basic project financial reporting
• Assist with preparation of proposals, reports, and presentations as required
• Create and maintain templates, logs, and tracking tools
• Support project closeout documentation, including O&M manuals and warranties
• Build and maintain strong working relationships with internal teams and external partners

• Minimum 1–2 years of experience in a Project Administrator, Project Coordinator, or construction administrative role (ICI experience preferred) in Vancouver, British Columbia
• Strong written and verbal communication skills, with confidence speaking to trades and consultants
• Comfortable making multiple phone calls daily and proactively following up on outstanding items
• Proficiency in Procore and Microsoft Office Suite (Word, Excel, Outlook)
• Highly organized with strong attention to detail
• Ability to manage multiple priorities and deadlines in a fast-paced construction environment
• Proactive, self-motivated, and solution-oriented
• Professional and service-oriented approach internally and externally
• Ability to develop and maintain effective stakeholder relationships

Please submit your resume here or to . We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted.

If that sounds good, join us, and let’s build our community together!