Hybrid Executive Assistant at UBC

Become an integral part of the Department of Orthopaedics at UBC as a Hybrid Executive Assistant. Provide confidential administrative support while managing complex schedules, meetings, and events across two key hospital locations.

This role demands a systematic and organized individual skilled in managing calendars, communications, and committees. As the first point of contact for the Department Head, you will play a crucial role in operational effectiveness and supporting a welcoming culture. Your contributions will enhance the department's clinical, research, and academic endeavors.

Key Responsibilities:

• Coordinate schedules for the Department Head and Administrative Manager

• Manage travel arrangements and optimize itineraries

• Organize multiple high-stakes committees and academic processes

• Maintain financial documentation and report generation

• Draft correspondence and take meeting minutes as needed

Requirements:

• High school diploma plus two-year diploma and four years experience

• Proficiency with Microsoft Office and scheduling tools

• Excellent written and verbal communication skills

• Strong attention to detail in administrative tasks

• Experience in a university or healthcare setting is preferred

Support UBC’s mission with your organizational abilities and professionalism in a hybrid work environment.
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