Office Lead, Administrative​/Clerical

About Tundra Technical Solutions

Since 2004, Tundra’s mission to become the world’s number one choice for top talent has been relentless. As we thrive in dynamic markets like North America, the UK, Ireland, and Asia, our commitment to global growth has set us apart as a visionary leader in talent recruitment and total talent management.

We challenge norms, exceed expectations, and are dedicated to sourcing top-tier talent for some of the world’s most renowned brands. Our pioneering approach to Direct Source Curation consistently ranks us among North America’s fastest-growing and largest staffing organizations.

In the previous year, Linked In recognized Tundra as the Diversity Champion in the staffing industry and praised us as the most engaging recruitment brand on the platform.

• People-Centric Culture – being in the business of people, we ensure our Associates work in an environment where they can deliver results and have professional success.
• Continued Professional Development – tailored learning and development courses to support your career growth at Tundra.
• Endless Growth Opportunities – the success of Tundra has been built on internal progression across the organization.
• Social Responsibility – at Tundra, we pride ourselves in our ability to influence change, whether it be the work from the DEIB Council, give‑back initiatives, or our green programs.
• Rewards and Perks – Competitive health and financial benefits, Associate events, recognition programs, and employee loyalty programs are a few of the perks available at Tundra.

We are looking for a highly organized, proactive, and people-focused Workplace Experience & Office Manager to support our growing North American operations. This role will report directly to the Executive Assistant and play a critical role in ensuring our offices operate seamlessly while delivering an exceptional in-office experience for Associates, leadership, clients, and visitors.

This individual will support office build-outs, facilities coordination, office operations, and internal events while helping maintain the high standard of workplace experience Tundra is known for.

This position will be based out of our Vancouver office and will require an in-office presence 4–5 days per week. The successful candidate will primarily support operations and workplace initiatives across our Vancouver, Calgary, and Seattle offices.

As the Office Experience Lead, you will oversee the day-to-day functionality, organization, and experience of our office spaces while supporting workplace initiatives across multiple locations.

You will act as a key point of contact for office operations, facilities coordination, workplace projects, and internal events, ensuring every office reflects Tundra’s culture and standards.

• Support office build-outs, renovations, moves, and workplace improvement projects across multiple locations.
• Coordinate with vendors, contractors, building management, and internal stakeholders to ensure projects are completed efficiently and on schedule.
• Maintain overall office cleanliness, organization, functionality, and presentation.
• Manage office maintenance requests, repairs, and facilities-related escalations.
• Oversee inventory and ordering of office supplies, furniture, snacks, kitchen items, and workplace essentials.
• Coordinate desk setups, office seating arrangements, ergonomic requests, and workspace organization.
• Assist with onboarding logistics including workstation setup and office readiness for new Associates.
• Support planning and execution of office events, Associate engagement initiatives, leadership meetings, client hospitality events, and internal team functions.
• Coordinate catering, deliveries, event vendors, décor, and day-of logistics for office initiatives and events.
• Manage incoming mail, courier shipments, document shredding, and general office administration.
• Process office-related invoices, expenses, and receipts while tracking budgets where required.
• Support office standardization efforts across all Tundra locations to ensure consistency in workplace experience and branding.
• Act as a liaison between Associates, leadership…