Site Administrative Assistant

Our client is proud to design and build projects and careers. They are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in their personnel, and helps them develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you are invited to apply for this role.

TRS Staffing Solutions has an exciting opportunity for a Site Administrative Assistant role to work for one of Canada's top employers and a global leader in the Engineering, Procurement, Construction Management industry.

Responsibilities

Maintain and organize confidential files, records, and project documentation

Handle incoming communications through phone, email, and mail

Prepare, review, and distribute various forms of written communication and documentation

Support workspace organization, including seating arrangements and office setup for team members

Provide day-to-day administrative support to leadership and project teams

Monitor and maintain office supplies and coordinate equipment needs

Manage calendars, schedule meetings, and coordinate internal and external appointments

Assist with data compilation, report preparation, and presentation materials

Organize and facilitate meetings, including room bookings, materials preparation, and catering arrangements

Perform additional tasks as required.

Qualifications

High school diploma or equivalent plus experience in an administrative, coordination, or office support role

Certification in office administration or a related field is preferred

Proven ability to manage multiple priorities, meet deadlines, and stay organized in a fast-paced environment

Excellent written and verbal communication skills

Adaptable, resourceful, and proactive in identifying and solving problems

Strong proficiency with business software, including word processing, spreadsheets, and presentation tools

Advanced skills in organizing data, formatting documents, and preparing reports/presentations

To apply for this position, please send your Word formatted resume to

We thank all applicants for their interest. However, only those selected for interviews will be contacted. TRS is an equal opportunity company.

TRS Staffing Solutions (Canada) Inc. specializes in supplying engineers, designers, project managers, and other technical and professional services personnel to a broad spectrum of industries worldwide.

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