We are looking for an Administrative Assistant to join a property and asset management team in Vancouver, British Columbia on a Contract basis for an initial 2-month term, with the possibility of extension. This role supports day-to-day office operations by coordinating administrative activities, welcoming visitors, and assisting internal teams with a high standard of service. The successful candidate will help keep the office organized, respond to tenant and team needs efficiently, and handle confidential information with care.
Responsibilities:
• Provide front-desk coverage and administrative support for property management and building operations, ensuring a positive experience for tenants, visitors, and staff.
• Coordinate calendars, meeting spaces, and shared resources while assisting with incoming maintenance requests and general service inquiries.
• Prepare and format business documents such as letters, memos, forms, and internal communications with accuracy and attention to detail.
• Process invoices and support accounts payable activities, including data entry and coding within Yardi Voyager when required.
• Manage incoming and outgoing mail, distribute correspondence promptly, and complete a variety of clerical tasks to support daily office functions.
• Maintain tidy and well-stocked common areas, including boardrooms, kitchens, and office equipment spaces, and arrange replenishment of office supplies as needed.
• Track and organize operational supplies and staff uniforms for the building operations team, keeping records current and materials properly identified.
• Provide backup assistance to other administrative team members during absences and create purchase orders in company systems when requested.
• Carry out additional administrative assignments as needed to support smooth office and property operations.
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