Executive Administrative Assistant at UBC

Support leadership in Campus + Community Planning at UBC as an Executive Administrative Assistant. This role requires expertise in calendar management, communication, and office coordination for effective operations.

As an essential part of the Administrative Leadership team, you will provide high-level support to the Directors of Sustainability & Engineering and Community Development & Transportation. Your duties will involve managing complex schedules, coordinating meetings, and facilitating travel arrangements. You will also play a vital role in ensuring seamless departmental functions by supporting shared office operations across various locations.

Key Responsibilities:

• Manage complex calendars for Directors effectively

• Coordinate meetings with internal and external stakeholders

• Ensure timely travel arrangements and expense reports

• Support the organization of events and departmental initiatives

• Maintain personnel records and directories for accuracy

Requirements:

• Minimum 5 years of related administrative experience

• High school graduation with standard administrative training

• Advanced proficiency in Microsoft Office and Teams

• Strong organizational and communication skills

• Experience in handling confidential information with discretion

Utilize your administrative prowess and relationship-building skills to enhance the operational effectiveness of UBC's Campus + Community Planning.
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