Executive Assistant

Elevate your career with a rewarding Executive Assistant role at Smith + Andersen in Vancouver, BC. This position requires exceptional organizational skills and advanced Microsoft 365 proficiency.

As an Executive Assistant, you will provide vital administrative support to Principals, including calendar management, meeting coordination, and travel arrangements. Managing communications and organizing electronic filing systems are key to ensuring smooth operations. You’ll also contribute to proposal coordination and team support to enhance overall efficiency.

Key Responsibilities:

• Manage calendars and coordinate meetings for Principals

• Prepare and format documents and presentations to a high standard

• Screen incoming communications and manage inquiries

• Coordinate RFPs and RFQs for timely responses

• Organize internal events and staff onboarding processes

Requirements:

• 3-5 years of executive administrative support experience

• Post-secondary education in a related field preferred

• Advanced proficiency in Microsoft 365 applications

• Strong written and verbal communication skills

• High degree of discretion in managing sensitive information

Become a crucial part of Smith + Andersen’s team while advancing your administrative career in a supportive and inclusive environment.
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