Executive Assistant

The Executive Assistant - 12 Month Contract ensures the assigned executives have the support they require to operate on a day-to-day basis in keeping up with rapid growth and operates as the first point of contact. The Executive Assistant works in a complex environment that requires a high degree of sensitivity, responsiveness and a need to maintain confidentiality.

• Manage special projects assigned by the executives
• Compile and analyze data, conduct research, prepare board reports, handle information requests, perform clerical functions
• Coordinate resources to support the executive in addressing identified issues
• Compose and/or edit a variety of highly confidential documents (e.g. correspondence, memos, contracts, proposals, reports, presentations)
• Respond to emails and voice mail messages on behalf of the executives
• Provide calendar management support by coordinating, setting, and monitoring daily calendars for the executive, prioritizing items based on an understanding of the business context (e.g. schedules meetings, arranges appointments, budgets time, and provides appropriate reminders)
• Responsible for the timely completion of expense reports, mileage claims and invoices
• Provides travel support, including arranging travel; securing transportation and accommodations; supports the registration process for conferences and trade shows and adhere to corporate travel processes
• Performs additional job-related responsibilities and duties as assigned

• University/College Degree or equivalent experience
• 2-3 years of experience as an administrative assistant supporting C Level Executive
• Highly effective interpersonal and communication skills with the ability to work with all levels within the organization
• Excellent organizational and time management skills and can work in a fast environment with competing priorities and deadlines
• Professional and sound judgement, discretion, tact and diplomacy when dealing with sensitive and confidential matters
• Resourceful, creative, motivated, strong initiative and high level of attention to detail and accuracy
• Proficient with MS Office programs (Word, Excel, Outlook, PowerPoint, Teams)
• Proficiency in English (written and spoken) and French is an asset

The knowledge of English is required for this specific position as the incumbent will interact on a consistent and regular basis with English-speaking stakeholders located outside of Quebec.

• This is not a job but a CAREER with opportunities for growth and advancement
• Diverse and inclusive work environment
• Access to training and development platforms
• Associate Discount Program where you will be able to enjoy some of the world’s best sleep products
• Associate Referral Program

This is a current open position. The salary range for this position is $55,000.00 - $65,000.00 annually. Actual salary for the role may vary depending on work location of the successful candidate and other factors including but not limited to, skills, education, experience, working conditions and the local labor market.

We are committed to building a company culture of inclusion and diversity where differences are embraced and valued, this allows us to better understand and meet the needs of our customers and the communities we serve. We want to ensure every job applicant is treated fairly and with respect regarding race, national or ethnic origin, religion, age, gender, sexual orientation, or disability.

Upon request, accommodations are available during all stages of the recruitment process.