Coordinator, Development & Operations; Grants & Community Initiatives

Coordinator, Development & Operations (Grants & Community Initiatives)

Full‑Time Permanent

Onsite or Hybrid Work Option: Candidates must reside in Metro Vancouver

Expected

Start Date:

Typically 2-3 weeks after offer has been accepted.

Accountability: Reporting to Director, Development & Operations.

Salary: $67,100 annually, plus pension and a generous, comprehensive benefits package that includes dedicated funds for professional development.

Hours of Work: 35-hour work week, Monday – Friday. For most of us, most weeks we work a 32-hour week Monday to Thursday.

Final date to receive applications: June 29, 2026 by 8:00am PT.

The Coordinator, Development & Operations plays a key role in enabling the effective day‑to‑day functioning of the Grants & Community Initiatives (GCI) department. This position provides coordination and administrative support across systems, workflows, and processes related to grantmaking and departmental operations, ensuring work is organized, accurate, and aligned with team priorities.

Reporting to the Director, Development & Operations, the Coordinator supports a broad range of operational activities, including onboarding and training coordination, documentation management, financial processes, and project tracking. The role contributes to maintaining project management tools, supporting grant systems and data quality, and serving as a first point of contact for operational inquiries—triaging and routing requests as needed.

Working closely with team members and internal partners, the Coordinator helps sustain efficient workflows, accurate data, and responsive support systems that enable effective, community‑informed grant delivery. The role also contributes to continuous improvement by identifying opportunities to strengthen processes, systems, and ways of working.

You are an organized and proactive individual who enjoys supporting systems, processes, and team operations. You bring strong attention to detail and can effectively manage multiple priorities while ensuring work is completed accurately and on time. You are a quick learner with a natural curiosity and a thoughtful approach to problem‑solving and continuous improvement.

You communicate clearly, build positive working relationships, and collaborate effectively across teams and with external partners. Comfortable in a dynamic environment, you are motivated by creating efficient processes, supporting strong coordination, and contributing to meaningful community impact. You take initiative, exercise sound judgment, and enjoy helping others navigate systems and processes that enable collective success.

You’re ready to join us as we explore and shape how Vancouver Foundation might do even more to align justice, equity, diversity, and inclusion with our culture and our mission.

• Coordinate day‑to‑day operational activities that enable smooth departmental workflows.
• Serve as a primary contact for operational inquiries related to DOPs, routing complex issues as needed.
• Support cross‑team communication to ensure timely and aligned operational decision‑making.
• Track key dates, dependencies, and deliverables relevant to DOPs processes.
• Assist with identifying and surfacing operational challenges or process gaps that may require attention from DOPs.

• Maintain operational documentation, including workflow guides, reference materials, and departmental procedures.
• Review and update documentation to ensure it reflects current practices and remains accessible to staff.
• Support coordination and organization of departmental operational activities and process reviews.
• Help maintain clarity and consistency across workflows used by different teams within GCI.

• Support weekly grant payment cycles by preparing payment information and coordinating required documentation with Finance.
• Track grant‑related financial information to support operational forecasting and decision‑making.
• Maintain organized administrative and financial records to support reconciliation and compliance processes.
• Assist with tracking and documentation required…