Advancement Database and Events Coordinator

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Job Title:

Advancement Database and Events Coordinator

Employee Group: CUPE

Employee Type:
Permanent

Start Date:

Friday, August 21 2026

End Date (if applicable):

Job Summary:

Working as a part of the External Relations and Community Engagement team, the Advancement Database and Events Coordinator will function in a capacity to provide administrative support to the Advancement department, and provide support to other VP external events and activities. Reporting to the VP, External Relations and Community Engagement, the coordinator is responsible for the ongoing management of the Foundation’s award management database (Access), and data entry and reporting related to the Foundation’s CRM Database.

Donor Database and Award Database:
Maintains the Raiser’s Edge CRM software under the direction of the Accounting Manager, including the management of data, processes and reporting. Ensures data integrity, functionality of, and reporting from the Raiser’s Edge database and RE NXT. Develops customized queries, reports and donor lists utilizing thoughtful data analysis and strategic skills to support the fundraising activities of Foundation and Advancement teams.

Performs routine database maintenance and other quality control procedures including monthly, quarterly and yearly data clean ups, including the elimination of duplicate records, running global changes as necessary. Produces and oversees the integrity of mailing lists for the department’s direct mailing and online marketing activities. Provides necessary training and troubleshooting to site staff on Raiser's Edge. Creates proposals, stewardship reports and reporting metrics that support department initiatives.

Develops Access database for award management, including data modeling, and creation of tables, queries, forms, and reports. Maintains and supports Access database management systems. Support includes identifying, testing, and implementing database fixes and enhancements, maintaining data dictionaries, data models and physical databases, and other relevant systems documentation. Oversees alumni data migration to Raiser’s Edge. Performs data entry into Raiser’s Edge CRM software under the direction of the Manager.

Ensures data integrity, functionality of, and reporting from the Raiser’s Edge database and RE NXT. Run reports and donor lists utilizing thoughtful data analysis and strategic skills to support the fundraising activities of Foundation and Advancement teams. Produces and oversees the integrity of mailing lists for the department’s direct mailing and online marketing activities. Provides necessary training and troubleshooting to site staff on Raiser's Edge.

Creates proposals, stewardship reports and reporting metrics that support department initiatives. Develops Access database for award management, including data modeling, and creation of tables, queries, forms, and reports. Maintains and supports Access database management systems. Support includes identifying, testing, and implementing database fixes and enhancements, maintaining data dictionaries, data models and physical databases, and other relevant systems documentation. Support projects related to CRM database Advancement administrative support:
Works as part of the Advancement team to support programs, campaigns, projects, and special events, managing a high volume of work, prioritizing tasks and requests from various sources. Responds to and follows up on all alumni and Foundation inquiries. Accurately builds and maintains awards databases. Creates proposals, stewardship reports and reporting metrics that supports department initiatives. May perform financial tasks (e.g., banking deposits) under the direction of…