Portfolio Administration Coordinator Job Vancouver area,BC Canada,Administrative/Clerical

SUMMARY

Reporting to Property Services Coordinator Supervisor, the Portfolio Services Officer is responsible for providing functional and administrative support to the account in one or more of the following areas:
Environmental, Health & Safety, Contract Administration, Operation support, Administration and the Computerized Maintenance Management System. This position acts as the account contact in a specific functional area as well as provides administrative support to the managers as required.

KEY DUTIES & RESPONSIBILITIES

Provide day-to-day functional support, guidance and information to Team Members and Account management

Lead, coordinate and assist with special function as assigned

Organize, coordinate and document manager meetings, including meeting minutes, project tracking updates, action logs and all required follow-up

Plan, organize and coordinate client meetings and external travel for managers as required, including travel booking, external meetings and expense reporting

Prepare communications, presentations, agendas, minutes and spreadsheets for specific projects and assignments

Researches and compiles data related to functional groups and support

May be responsible for the collection of technical data and the maintenance of databases

Generates regular and ad hoc reports for the account, as required

Develops, implements and updates procedures pertaining to functional area

May be required to facilitate information sessions and/or training sessions for BGIS Canada's Team Members

May support quality assurance inspections of portfolio properties to ensure service delivery meets or exceeds contractual requirements

Other duties as assigned

Decision Making Capacity

Must be able to organize their schedule to ensure that contract deliverable dates are met

Must be able to evaluate and escalate service requests based on a pre-determined prioritization criteria

Recommendations and decisions will be made with the Client’s best interest in mind

KNOWLEDGE & SKILLS

Community college diploma or equivalent training (. RPA, CET)

More than one year up to three years of job related experience

May require technical knowledge and expertise of particular functional area

Strong computer skills

Strong written and verbal communication skills

Proven analytical skills and problem solving ability

Advanced knowledge of Microsoft Office applications, including Excel, PowerPoint, Word

Exposure to Access, Maximo, Oracle, and Crystal Reports is beneficial

Excellent time management skills

Confidentiality and discretion as will be exposed to highly confidential information

Licenses and/or Professional Accreditation

Required Security Clearance, where applicable

Please note, this position requires a Reliability Security Clearance.

This is a regular, full-time position with a salary range of $45,968 - $57,461 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

#LI-JC1