Administrative Coordinator, BCCSU

The salary range for this position is CAD $29.88/Hr.

- CAD $37.35/Hr.

The hours of work, including start and stop times, days off, work area and work site may be subject to change consistent with operations requirements and applicable provisions of the Collective Agreement and statutes.

** Testing may be required.
*** A criminal record check may be required

The British Columbia Centre on Substance Use (BCCSU) is a provincially networked organization with a mandate to develop, help implement, and evaluate evidence-based approaches to substance use and addiction. As a research centre of Providence Health Care Research Institute and a University of British Columbia Faculty of Medicine Centre, the BCCSU’s vision is to transform substance use policies and care in BC by translating research into education and evidence-based and culturally appropriate care guidance.

By supporting the collaborative development of evidence-based policies, Wise Practice supplements, and guidelines and standards, the BCCSU seeks to improve the integration of best practices and care across the continuum of substance use, thereby serving all British Columbians. The BCCSU seeks to achieve these goals through integrated activities of its three core functions research and evaluation, education and training, and clinical care guidance.

The BCCSU values and respects all members of its communities, each of whom individually and collaboratively contribute to transforming care, education, training, and research in this area.

Reporting to the Director, Education & Clinical Activities, the Administrative Coordinator.

Provides confidential administrative support to the Directors (or designate) at BCCSU

Develops and implements departmental goals and objectives for Education & Clinical Activities and aims to achieve streamlined and standardized practices to improve quality, efficiency and effectiveness of clerical services

Coordinates and schedules appointments and meetings; prepares agendas, records meeting notes, and organizes related travel needs

Uses discretion and follows established guidelines when working with confidential and sensitive information

Develops, recommends and implements administrative policies and procedures and ensures all staff are aware of and adhere to policies and procedures

Supports the preparation of correspondence, reports, spreadsheets with graphical representations of data, Power Point presentations and organizational charts, actively participates in related department projects and supports the effective communication and distribution of information within and external to BCCSU

Acts as a resource for various projects and supports the implementation and conduct of the project in accordance with applicable policies, standard, procedures, and protocols

This position documents, tracks and reports of key activities; maintains an understanding of the project schedule, deliverables, and commitments; works with relevant staff on developing project actions and monitoring deliverables

Functions as the point of contact to receive and convey information related to the project(s)

Communicates project status to all partners and prepares/drafts correspondence, reports, briefing documents and presentations

Note this is a hybrid position.

Education, Training and Experience

Completion of a recognized diploma in office administration or business administration

Three (3) to five (5) years related office management experience including experience supporting senior level management preferably in a large, complex business or health care environment or equivalent combination of education, training and experience

Project coordination experience is an asset

Skills and Abilities

Familiarity with concepts related to addiction medicine, public health, and the social determinants of health.

Demonstrated understanding of the ways in which laws and policies have contributed to the marginalization of people who use drugs.

Ability to communicate effectively both verbally and in writing at all levels of the department.

Ability to deal effectively with others including technical positions.

Demonstrated analytical, problem solving, and decision-making skills.

Demon…