Senior Program Assistant, Graduate Programs

Staff
- Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried
- Sr Program Asst-Gen (Gr8)

Job Title:

Senior Program Assistant, Graduate Programs

Department:
Graduate Professional Programs | Peter

A. Allard School of Law

Compensation Range: $4,739.00 - $5,102.00 CAD Monthly

Posting End Date:
August 30, 2026 (Applications will be accepted until 11:59 PM on the Posting End Date).

Job End Date:
October 4, 2027 (This is a leave replacement for a fixed term duration. This is a one-year leave replacement, with possibility of an extension, subject to the incumbent’s return from leave.)

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

This position provides complex administrative coordination and ensures the successful delivery of administrative support for the Peter

A. Allard School of Law's Graduate and Professional Programs, working directly with senior staff and the Associate Dean, Graduate and Professional Programs, and liaising with the Faculty of Graduate & Postdoctoral Studies, Non-Degree Studies, and external stakeholders including the legal regulators, as needed. This position ensures administrative success for the law school’s LLM CL, LLM Taxation, LLM, PhD degree, distance learning program, and executive education.

This position is also responsible for confidential administrative support to the Associate Dean Graduate Studies, the Chair, Graduate Committee, the LLMCL Lecturer, and the Director, LLM Tax Program, as requested.

Takes direction from the Associate Dean, Graduate Professional Programs, and the Director, Professional Programs, Graduate Program Advisor, as well as the Professional Programs Coordinator, on matters related to the Graduate and Professional Programs. Reports to the Director, Professional Programs.

Coordinates all aspects of graduate programs admission and selection, including:
Advises prospective law graduate students on the admissions requirements for programs. This includes: reviewing received application documents; evaluating the completeness and contacting applicants for missing documents Calculates GPAs from applicant transcripts;
Prepares recommendations for admission to the Faculty of Graduate Studies Prepares correspondence regarding welcoming to program or declining admission Administers and coordinates all graduate programs, including:
Communicates with Faculty of Graduate Studies regarding student progress;
Communicates to the National Committee on Accreditation or other external units for program status and course explanation letters;
Drafts broadcast and individual communications for students;
Prepares graduation and program completion letters;
Coordinates and submits expense reimbursement requests;
Coordinates orientation and graduation activities;
Actively contributes to improving the overall graduate student experience.

Provides complex administrative support directly to the Associate Dean Graduate Studies and Professional Programs, Director of Graduate Professional Programs, the Graduate Program Advisor, Graduate Professional Programs Coordinator and Chair of the Graduate Committee Oversees the administration process of all law graduate and professional programs and new initiatives. Communicates new ideas and workflow strategies to the Director, provides input into program administration policy, and develops and implements work process and procedures.

Responds to confidential telephone, email and in-person graduate program inquiries, providing information of a complex and sensitive nature for both prospective and current students. Assists in preparation of financial reimbursement paperwork as needed. Administers and coordinates the online learning program, including:
Receives and evaluates application documents, and provides an admission recommendation to senior graduate program staff;
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