Executive Support Administrator, PGME

Staff
- Non Union Job Category M&P - AAPS Job Profile AAPS Salaried
- Administration, Level A Job Title Executive Support Administrator, PGME Department Postgraduate Operations Support | Medical Postgraduate | Faculty of Medicine

Compensation Range $5,964.75 - $8,573.08 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date September 1, 2026

Note:

Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date Ongoing

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

The Executive Support Administrator provides administrative leadership for executive function supporting the Associate Dean, Postgraduate Medical Education (PGME), three PGME Assistant Deans, and the Director of Administration, PGME within the Faculty of Medicine. The role is responsible for managing the delivery of administrative services that support PGME leadership priorities and effectiveness through the establishment of service standards, administrative frameworks, and continuous improvement initiatives.

This includes responsibility for the planning and successful delivery of formal standing committees, key events, and leadership site visits, as well as providing expert guidance on complex or sensitive issues and meeting requests for the PGME leadership team. The PGME Office is responsible and accountable for all funding received from the Ministry of Health and for managing and guiding all Postgraduate Royal College and Family Medicine residency programs offered within the Faculty of Medicine at all 23+ sites across the province of British Columbia.

Additionally, this position will be required to have regular interaction with the various hospitals, health authorities, government agencies and partner institutions, both local, national and internationally. The UBC Faculty of Medicine, through its Office of Postgraduate Medical Education (PGME), provides postgraduate medical training in 76 Royal College and 2 Family Medicine training programs in addition to a growing portfolio of Area of Focused Competence (AFC) Fellowship programs.

The programs span multiple training sites and are distributed to clinical academic campuses and affiliated regional centers across the province. To accommodate the government funded increase in MD undergraduate graduates, the PGME program has been increasing the number of residents accepted into its programs. Since 2003 the number of residents has grown from 700 to more than 1500 in 2026 The incumbent must be able to work independently within the complex environment of the Faculty of Medicine PGME Office.

This position will be interacting with a variety of faculty and staff in some high stakes or sensitive areas, and must be carry out the role accordingly. As this position will evolve given the various special projects that arise, the incumbent must be comfortable working with ambiguity and change. This position requires thorough knowledge of the activities of the PGME and the Faculty of Medicine, diplomatic persuasiveness, tact, discretion, good judgment, initiative, and the ability to work independently and cooperatively.

Consistent with the Faculty's Professional Standards document, the Faculty is committed to the highest level of professionalism in all interactions whether they are emails, letters, or in-person. The required work is conducted in the Office of Postgraduate Medical Education in the VGH corridor in Vancouver. This position is eligible for hybrid work arrangements.

The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities in the world. Since 1915, UBC's entrepreneurial spirit has embraced innovation and challenged the status quo. UBC encourages its students, staff and faculty to challenge convention, lead discovery and explore new ways of learning. At UBC, bold thinking is given a place to develop into ideas that can change the world.

Ranked among the world's top medical schools with the fifth-largest MD enrollment in North America, the UBC Faculty of Medicine is a leader in both the science and the practice of medicine, making remarkable discoveries, and helping to create the pathways to better health for our communities at home and around the world. UBC Faculty of…