Senior Program Assistant

Staff
- Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried
- Sr Program Asst-Gen (Gr8) Job Title Senior Program Assistant Department Student Services | School of Architecture and Landscape Architecture | Faculty of Applied Science Compensation Range $4,739.00 - $5,102.00 CAD Monthly Posting End Date August 29, 2026

Note:

Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date Ongoing

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

The Senior Program Assistant provides complex academic administrative and operational coordination across SALA programs. The position is the School's primary administrative resource for curriculum management, course scheduling and setup, accreditation processes, Student Experience of Instruction (SEI), Academic Calendar revisions, and academic events. Using detailed knowledge of University, Faculty, and School requirements, the incumbent coordinates concurrent workflows, provides procedural guidance, resolves administrative issues, maintains records, and ensures approvals and deadlines are completed accurately.

The role also provides secondary and peak period support for graduate admissions and student services. Academic and policy decisions remain with the appropriate faculty members, committees, managers, or central UBC units.

Serves as administrative coordinator and staff representative for the SALA Curriculum Committee; prepares agendas and materials, records decisions and minutes, tracks action items, and coordinates follow up. Manages administrative workflows for course and program proposals from initial preparation through approval and implementation; establishes timelines, monitors progress, and follows up on outstanding requirements. Reviews curriculum proposals for administrative completeness and identifies required documentation, consultations, approvals, submission formats, and routing before proposals proceed.

Provides procedural guidance to faculty and program leadership on curriculum and Academic Calendar processes, referring academic judgments, policy exceptions, and matters beyond established guidance to the appropriate decision maker. Coordinates submissions through SALA, Applied Science, G+PS, Senate, and other approval bodies; investigates administrative or routing issues and coordinates solutions with central units. Submits approved changes in required systems and coordinates accurate updates to the Academic Calendar, program documentation, SALA website, and other student facing information.

Maintains curriculum records and prepares correspondence, reports, schedules, and meeting documentation for governance, accreditation, reporting, and future reviews. Identifies administrative gaps or inefficiencies, recommends practical improvements, documents revised workflows, and implements approved process changes.

Coordinates accreditation timelines, requirements, meetings, action items, communications, and site visit logistics across multiple stakeholders. Collects, reviews, and organizes curriculum materials, syllabi, faculty and assessment information, and student work samples; checks completeness and format and follows up on gaps. Works with faculty and program leadership to compile evidence and prepare administrative components of submissions, reports, correspondence, and review materials. Maintains accreditation records and tracks recommendations, commitments, and following actions to support timely completion and future reporting.

Gathers and reconciles instructional, classroom, and scheduling requirements across SALA programs and works with Applied Science Central Scheduling to develop and maintain teaching schedules and approved course offerings. Serves as SALA's…