Executive Assistant

Executive Assistant Skip to main content# Careers Home Executive Assistant page is loaded## Executive Assistant Apply locations:
Vancouver time type:
Full time posted on:
Posted Yesterday job requisition : R
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* Job Description:

** We’re looking for an expereinced
** Executive Assistant
** to support our President, CFO and COO. The ideal candidate is someone who thrives in a fast-paced environment and brings both structure and attention to every task. This hybrid role blends high-level administrative support with personal assistant duties, managing everything from executive calendars to family travel, household logistics, and confidential projects.
** Perks & Benefits:
*** Competitive pay & a Comprehensive Benefits Package.
* Benefits include company-paid extended health care, dental care, vision care, life insurance, critical illness, and critical life insurance.
* Annual Education Allowance
* Generous Referral Program
* Fun & collaborative company culture with lots of team building events
* Local discounts to restaurants, clothing stores, personal training, and more
* Free access to a fully equipped gym
* Friends and Family rates for hospitality brands.
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* What You Will Do:

*** Prepare and follow-up with various correspondence
* Follow up on telephone & email inquiries and respond as appropriate
* Scheduling and coordinating calendar appointments
* Prioritize & manage multiple projects simultaneously, and follow through to completion
* Assist with reviewing documents & reports and follow up with outside parties as required
* Prepare meeting agendas and prepare minutes from meetings
* Assure discreet handling of all company business
* Source options & provide comparisons for family and corporate travel arrangements
* Book and arrange global travel, transport, and accommodation for family trips keeping in mind all family special requests and requirements are met
* Monitor travel dates and ensure days abroad align with current visa requirements
* Plan events including dinner parties, special events from casual gatherings to large formal affairs
* Oversee and manage personal and vacation homes in Canada and abroad – hiring maintenance and implementing quarterly schedules for routine preventative maintenance checks, coordination of housekeepers schedules, meeting trade on site as required, track and manage utilities invoices etc.
* Coordinate vehicle repairs and maintenance in both Canada and abroad
* Assist with coordinating repositioning of personal vehicles as required between airport and residences
* Other miscellaneous tasks assigned by executives
* Signing and Tracking of contracts and change orders for the VP and Executive VP of Operations
* Update contract tracker and save executed copies and send to Accounting
* Arrange a weekly catch up meeting with VP and Executive VP of Operations with signing of any documents/review pressing emails, etc.
* Organize receipts and reconcile credit cards
* Calendar and meeting management
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* What You Bring:

*** Minimum 3 years’ experience supporting at a senior management/executive level
* Strong knowledge of AI, MS Office, including Word, Excel, PowerPoint, Outlook & Share Point
* Upbeat, positive, outgoing, personable, and able to relate well with diverse groups
* Demonstrated commitment to completion of projects on a timely basis
* Excellent verbal, written and keyboard skills and organizational skills
* Expert-level written and verbal communication
* Experience in either Real Estate, Finance, Construction, Property Management Leasing, or Marketing environment is a major asset
* Adaptable personality that can adjust to last minute changes in plans
* Ability to travel
* ** Valid driver’s license & ability to use personal vehicle as required
**** Salary Range:**$75,000 - $115,000
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* About The Company:

**** Onni
* * For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.
** AI…