Executive Assistant

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If you are looking for an opportunity to contribute your experience, knowledge, and passion in a meaningful way, CLBC is the place for you!

Community Living British Columbia [CLBC] is a Crown corporation responsible for arranging support and services for adults with developmental disabilities and their families. CLBC staff strive to advance the vision of Communities of belonging, lives with connection.

Term/Status: Permanent, Full-time (70 hours bi-weekly)
Classification/Salary: Excluded Band 1 - Position starts at $65,879 to $ 76,859 annually
Team: Corporate Financial Office
Location: Vancouver Head Office (hybrid
-3 days in office)

At CLBC, we are committed to fostering a diverse, equitable, inclusive, and accessible workplace. We encourage applications from all people with relevant skills, including women, Indigenous peoples, persons with disabilities, racialized people, and those who identify as 2

SLGBTQ2+IA. For accommodation needs, please contact  at any stage of the hiring process.

Visit our Careers at CLBC page to learn more about working at CLBC, what we offer, and tips for the interview process.

As the Executive Assistant to the Vice President, Finance and CFO, you will provide a full range of administrative and confidential support to this executive and his team members.

• Manages and executes the executive's calendar, and prioritizes meetings, schedules, assignments and travel arrangements through careful planning, coordination and communication to maximize time management and ensure all deadlines are met
• Coordinates the preparation and execution of confidential correspondence, letters, briefing notes and PowerPoint presentations, ensuring timely responses in a large volume of highly sensitive inquiries and issues; maintains confidential filing and tracking systems; screens mail, visitors and telephone calls for the executive
• Prepares comprehensive reading packages to assist the executive in preparing for all meetings he participates in, including gathering information and materials from meeting source contacts. Provide meeting packages to the executive
• Assists with the coordination of meetings, conferences and training events for the executive and his directors. Anticipates information needs and compiles reports; organizes appropriate materials for meetings, conferences, appointments or interviews
• Participates in confidential meetings chaired by the executive by supporting the preparation of agendas, distribution of meeting materials and the recording of minutes. Tracks and follows up on issues or projects, ensuring they are addressed and resolved in an accurate and timely manner
• Co-ordinates travel arrangements (in/out of province), ensuring that expense claims, business meeting expenses and travel authorizations comply with policy
• Checks and updates Time and Leave entries for the Finance Division employees every pay period. Assists with office coverage during unplanned absences, vacations, and peak workload periods
• Processes invoices, including coding and checks for accuracy and completeness, tracking budgets, payments and forecasting. Holds responsibility for a purchase card for administrative expenditures; ensuring purchases are made per the Purchasing Card Policy; verifying invoices and reconciling statements for payment

• Grade twelve diploma or equivalent education, and the completion of a business college or office administration course. A relevant combination of education and experience may be considered
• 3-5 years of experience working in an executive office environment supporting senior executives daily
• Comprehensive knowledge and ability to expertly utilize the Microsoft suite of software, including MS Word, MS Teams, MS Excel, and MS PowerPoint, as well as VISIO, SharePoint, and Adobe Acrobat
• Ability to type a minimum of 50 wpm

• Adaptable, organized and flexible in a fast-paced environment
• Service and results-oriented
• Excellent computer skills
• Strong ability to build and maintain effective working relationships
• Cooperative and an excellent team…