Senior Executive Assistant

Our client, a privately held group of companies, is seeking an experienced Senior Executive Assistant to provide high-level support to the President across a diverse portfolio of business interests.

This is a pivotal, high-trust role for a polished professional who brings excellent judgment, discretion, and a proactive approach to executive support. The successful candidate will act as a key partner to the President, helping manage communications, priorities, projects, and day-to-day business matters across multiple entities.

This opportunity is ideal for someone who has progressed beyond a traditional administrative role and is comfortable operating as a true extension of the executive office. The right individual will be highly organized, resourceful, and capable of navigating a fast-moving environment with competing priorities and a wide range of stakeholders.

Responsibilities

• Provide senior-level executive support to the President across multiple business entities

• Manage the flow of information, approvals, requests, and follow-up items

• Anticipate executive needs and proactively identify matters requiring attention

• Prepare correspondence, reports, presentations, meeting materials, and other business documentation

• Track commitments, deadlines, decisions, and outstanding action items to ensure timely follow-through

• Liaise professionally with internal teams, external vendors, consultants, and professional advisors

• Assist with coordination of day-to-day operational and administrative matters across the organization

• Conduct research, gather information, and prepare clear summaries and recommendations to support decision-making

• Coordinate projects and special initiatives with minimal supervision

• Support internal communication and follow-up related to assignments, deadlines, and reporting requirements

• Assist with onboarding coordination, employee documentation, and administrative HR support as needed

• Maintain organized records related to contracts, licences, insurance, permits, renewals, and corporate documentation

• Help identify opportunities to improve systems, reporting, and administrative processes

• Handle sensitive corporate and employee information with a high degree of confidentiality